Executive Secretary

Company Description FLOIER Management LLC is an asset management firm focused on delivering disciplined investment strategies and tailored l solutions. The company manages portfolios designed to meet diverse client objectives, including capital preservation and long-term growth.

We emphasizes analytical rigor, operational efficiency, and strong client relationships. Team members collaborate across functions to support informed decision-making and high-quality service. The organization values professionalism, integrity, and clear communication in all aspects of its work.

Role Description The Executive Secretary at FLOIER Management LLC provides high-level administrative support to senior leadership, ensuring smooth day-to-day operations in a remote - first asset management environment.

This 1099 Contract, remote - first role is based in Chicago, IL and includes managing CDX Data-systems, coordinating virtual meetings, and preparing correspondence and reports. The Executive Secretary organizes and maintains records, supports company secretarial activities such as document filing and meeting minutes, and assists with client communications and follow-up.

The role also involves handling phone and email inquiries, partnership communication support, coordinating virtual office logistics, and maintaining confidentiality and discretion of sensitive information. Collaboration with internal teams and proactive support of executive priorities are key aspects of the position.

Qualifications

• Strong clerical skills, including document preparation, filing, data entry, and record management.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with executives, colleagues, and clients.
• Experience in company secretarial work, such as preparing meeting agendas, recording minutes, and maintaining corporate documents.
• Proven executive administrative assistance skills, including calendar management, travel coordination, and meeting organization.
• Customer service skills, with a focus on responsiveness, professionalism, and relationship building.
• High level of discretion and ability to handle confidential information responsibly.
• Strong organizational and time-management abilities, with attention to detail and follow-through.
• Proficiency with office productivity tools (e.g., Microsoft Office Suite or equivalent) and comfort with learning new systems.
• Prior experience in financial services, asset management, or a corporate environment is beneficial.

Degree Minimum Qualifications:

• A confered or Associate or bachelor’s degree in business administration, office management, or a related field preferred, or equivalent practical experience.