Administrative Assistant

Studio CoordinatorA leading global design and architecture firm is seeking a highly organized, energetic, and service-oriented Studio Coordinator to support a talented team of architects and designers. This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys being the person who keeps everything organized, connected, and running smoothly. The Studio Coordinator will provide high-level administrative and operational support to Studio Principals, Directors, and project teams while also helping foster a strong studio culture.Key ResponsibilitiesManage complex calendars for Studio Principals and leadershipCoordinate detailed domestic and international travel arrangementsSchedule meetings, prepare correspondence, and process expense reportsSupport studio operations, including staffing coordination, financial tracking, timecards, PTO tracking, and meeting organizationAssist with proposal and presentation preparationProcess, edit, and proof client and consultant contract documentsSupport project teams with RFIs, submittals, project directories, project setup, and meeting notesCoordinate internal and external meetings, including conference rooms, agendas, catering, and guest receptionPlan studio outings, retreats, celebrations, and other culture-building eventsMaintain professional licenses and memberships for leadershipCoordinate project archivingPartner with other administrative departments to ensure smooth studio operationsProvide occasional reception coverage and back-up support to other Studio CoordinatorsQualificationsMinimum 5 years of professional administrative experienceExperience supporting senior-level professionals or executivesStrong calendar management and scheduling experienceExperience booking domestic and international travelExcellent written and verbal communication skillsStrong organizational skills with the ability to manage multiple prioritiesProfessional and comfortable interacting with leadership, clients, consultants, and vendorsStrong problem-solving skills and a proactive, team-oriented approachAbility to work independently with minimal supervisionProficiency with Microsoft Office, including SharePointAdobe Creative Suite and/or InDesign experience is a plusFlexibility to work overtime as neededIdeal CandidateThe ideal candidate is polished, personable, proactive, and highly organized, with a positive attitude and a willingness to go the extra mile. Someone with experience in an architecture, engineering, design, construction, or other professional services environment would be especially well suited for this opportunity.