Chief of Staff & Institutional Project Manager
Texas Railway Preservation Association
The Texas Railway Preservation Association (TRPA) is seeking a high-caliber Chief of Staff & Institutional Project Manager . Reporting directly to the Executive Director and the Corporate Secretary , you will be the primary engine behind TRPA’s administrative and strategic operations.
We are looking for a "Master of Logistics" who can translate vision into documentation. You will oversee the creation of Master Plans, institutional paperwork, and high-fidelity project documents that define our transition from a startup preservation group to a premier Texas cultural institution. This is a pro-bono executive role for someone who thrives in the "Foundry" of organizational building.
Key Responsibilities
- Strategic Documentation: Lead the drafting, editing, and formatting of TRPA’s "Master Plan" and core institutional documents. You ensure every proposal is professional, authoritative, and mission-aligned.
- Administrative Architecture: Manage the lifecycle of all corporate paperwork, filings, and board-level records in collaboration with the Corporate Secretary.
- Workflow Orchestration: Act as the "Project Manager of Project Managers," ensuring that various department heads (Mechanical, Brand, Advancement) are meeting deadlines and that their documentation is unified.
- Executive Liaison: Serve as a strategic filter and right-hand for the Executive Director, managing high-priority communications and ensuring that institutional goals are tracked and met.
- Archive of Strategy: Maintain the Association’s "Operational Vault"—the master repository for all legal agreements, site development plans, and strategic blueprints.
- Systems Optimization: Design and implement administrative systems that allow the TRPA to operate with the efficiency of a modern tech sector firm while preserving 1920s industrial history.
Professional Requirements
- Administrative Pedigree: Proven experience in Project Management, Executive Assistance (C-Suite level), or Technical Writing.
- Mastery of the Craft: Exceptional skills in document design and technical writing; you understand that a "Master Plan" should look as good as it reads.
- Command & Control: Strong organizational discipline with the ability to manage complex "moving parts" across multiple departments simultaneously.
- High-Fidelity Communication: The ability to draft executive-level correspondence and represent the TRPA "Voice" with total professional authority.
- Mission Alignment: A commitment to the "Apple Garage" hustle—the drive to build the administrative foundation for a multi-million dollar legacy project.
The TRPA Advantage
You are the architect of the TRPA’s "Inner Workings." While others focus on the iron and the brand, you ensure the organization itself is a high-performance machine. Working at the highest level of leadership, you will have a direct hand in every strategic victory, from securing a permanent home to launching global initiatives.
Join the TRPA. Engineer the Mission.
- ...Founding Executive Director, Institute for the Advancement of Whole Health About the Company Evidence-based & outcomes-focused... ...problem-solving and with a strong background in leadership and management. Functions Education/Academic Administration...SuggestedFull timePart timeRemote work
- ...Chief Of Staff My client is seeking a dynamic and experienced Chief of Staff to join a rapidly... ...operational efficiency, and financial management. This is an exceptional opportunity to... ..., and taking initiative to drive projects forward. Passion for Innovation: A genuine...SuggestedWork at officeFlexible hours
- ...Chief of Staff About the Company Prominent provider of top-notch services Industry... ...of tasks, including but not limited to, managing the day-to-day operations of the executive... ..., coordinating and overseeing special projects, and acting as a key liaison between...SuggestedWork at office
- ...Chief of Staff (CoS) About the Company Highly regarded layer 1 blockchain technology company Industry Information Technology... ...innovative ways to improve the organization, and to be adept at managing and scaling new initiatives. Hiring Manager Title Chief...Suggested
- ...Chief of Staff About the Company Residential and multifamily real estate innovation company... ...business growth, supporting strategic projects, and improving operational processes.... ...-impact projects, exceptional project management skills, and the ability to influence and...Suggested
- ...Chief of Staff About the Company A dynamic sports organization focused on strategic operations and organizational excellence. Industry... .... Key responsibilities for the Chief of Staff include managing and optimizing operational tools, identifying resource gaps and...Remote work
- ...Chief of Staff About the Company Innovative provider of real-time enriched customer profile... ...aligned, and leading company-building projects that are essential for scaling. The... ...a rapidly growing business. Hiring Manager Title VP of Operations Functions...
- ...Chief of Staff About the Company High-growth digital marketplace Industry Retail... ...the ability to lead high-impact special projects, and a proactive approach to problem-solving... ...based in the USA or Canada. Hiring Manager Title Chief Executive Officer (CEO)...Remote work
- ...Chief of Staff About the Company Innovative provider of digital healthcare services... ...voice, and leading high-stakes special projects. The Chief of Staff will also be responsible... ...record in stakeholder and project management, who can influence without formal authority...Remote work
- ...Chief of Staff About the Company Mission-driven organization providing free online tutoring services Industry E-Learning... ...candidate will be responsible for launching and managing key systems, projects, and partnerships that align with the organization's goals...Remote work
- ...Chief of Staff (CoS) and AI About the Company Fast-growing D2C digital marketplace... ...Staff include leading high-impact special projects, running executive and SLT meetings, and... ...own CEO-only initiatives and proactively manage risks. Hiring Manager Title Chief...
- ...Chief of Staff About the Company Innovative digital mental health platform Industry... ...responsibilities include strategic planning, special projects, executive leverage, board and investor... ...as the company scales. Hiring Manager Title CEO Functions General...
- ...Chief of Staff About the Company High-growth digital health & wellness company Industry Health, Wellness and Fitness Type... ...and growth in the digital health and wellness space. Hiring Manager Title Interim CEO Functions General Management...Interim role
- ...Chief of Staff, Manufacturing & Mobility About the Company Thriving software, hardware... ...setting and executing operational strategy, managing the business rhythm, and ensuring the... ..., operations management, strategy, project management, human resources, or related...Work at office
- ...Chief of Staff About the Company Successful manufacturer of airplanes & aerospace-related... ...Company Ferrari Journalism Management Manufacturing Military NASA... ...responsibilities include leading corporate-level projects, managing change, and building strong...
- ...Chief of Staff About the Company Innovative end-to-end AI platform for consumer brands... ...four main areas: driving cross-functional projects that span product, data science,... ...environment that is focused on revenue growth management for consumer brands. The role requires...
$135.41k - $195.59k
...Hub app or search for Browse Jobs. AREA CHIEF OF STAFF The pay range for this role (full-time)... ...Chief of Staff is to lead, develop and manage associate veterinarians in their hospitals... ...at a computer for long periods of time. Project timelines and work volume / deadlines may...Full timeTemporary workPart timeLocal areaFlexible hoursShift work- ...Deputy Chief of Staff About the Company Dynamic financial services company providing tailored small... ...executive role is pivotal in leading and managing enterprise-wide strategic initiatives, high-priority special projects, and executive research and business analysis...Work at office
- ...of-a-kind demonstration into fleet-scale project development, the company is building the... ...shape long-term value creation. The Chief of Staff to the CEO will serve as a force multiplier... ...rhythm that enables a single leader to manage a program that would otherwise require three...Full timeLocal area
- ...Chief Of Staff To The COO Mariana Minerals is a software-first, vertically integrated minerals... ..., and leading complex, high-visibility projects that directly impact company... ...in Engineering, Operations, Industrial Management, Business, or a related field; advanced...
- ...Secretary, Chief of Staff and Public Relations Primary Purpose: Provide high-level administrative... ...supports executive leadership by managing complex administrative functions,... ...Workspace Ability to manage multiple projects and deadlines in a fast-paced environment...Work at office
- ...Chief of Staff, Strategy & Operations About the Company Globally-focused staffing company... ...plans, driving accountability across projects, and leading special initiatives. The role... ..., with a background that may include management consulting, business operations, or...
- ...Chief of Staff, Strategy & Operations About the Company Globally-focused staffing company... ...plans, driving accountability across projects, and leading special initiatives. The role... ...a background that may include business management, consulting, or similar fields. Strong...
- ...Chief of Staff, Strategy and Operations About the Company Fast-growing D2C digital marketplace... ...ability to lead high-impact special projects, and a passion for the company's... ...and close gaps effectively. Hiring Manager Title Chief Executive Officer (CEO)...Remote work
- ...Chief of Staff, Operations, Marketing, Advertising & eCommerce About the Company High-... ...effectiveness, particularly in the areas of time management, decision-making, and execution. The... ...ability to lead high-impact special projects, and a proactive approach to risk...
- ...Chief of Staff, Business Operations About the Company Innovative provider of domain research services Industry Information... ...acumen, and possess exceptional communication and project management skills. The company values a collaborative and invested approach...
- ...Chief of Staff, Strategy & Operations About the Company Expanding provider of high-quality hardware, enterprise software & IT services... ...10,001+ Categories Enterprise Software IT Management Information Technology Curated Web Information Technology...Flexible hours
- ...We’re searching for a Global Project Analyst who is ready to be part of the best-ranked... ...engagement, communications, and content management. The ideal candidate is highly organized... ...Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research...Contract workWork experience placementLocal area
- ...Chief of Staff (CoS), Director, Executive Assistant About the Company High-growth digital... ..., as well as leading SLT operations management. This role requires a tech-savvy individual... ...decision support, and leading special projects such as new market entry and...
- ...General Contractor based out of Houston, TX Strong backlog of $500M+ projects throughout Texas About Our Client A well-established... ...across all project stages. Job Description Coordinate with Property Manager / Maintenance Supervisor on scheduling work that may impact current...Daily paidFor contractorsWork experience placementFor subcontractorLocal area
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Chief of Staff & Institutional Project Manager. Be the first to apply!
- chief of staff to the ceo Houston, TX
- chief of staff Houston, TX
- assistant project manager - commercial construction Houston, TX
- project engineer assistant project manager Houston, TX
- assistant project manager construction Houston, TX
- assistant project manager Houston, TX
- special projects Houston, TX
- project cost accountant Houston, TX
- project buyer Houston, TX
- projects work from home Houston, TX

