Administrative Support Associate

Salary : $36,129.60 Annually
Location : Animal Control & County Services - 641 Dayton-Xenia Rd., Xenia, OH
Job Type: Full Time
Job Number: 26-00096
Department: County Services
Opening Date: 09/22/2026
Closing Date: Continuous


Description
The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities.

Normal Working Schedule: Monday - Friday; 7:30am - 4:00pm

Posted until filled.

Duties/Responsibilities


Provides Customer support, answers routine and non-routine questions regarding the department and/or services offered. Performs routine and non-routine tasks. Operates the county switchboard by answering all inquiries from incoming calls and transfers to correct department. Responsible for greeting and directing visitors; maintaining logs; answering multi-line phones and preforming data entry.

Responsible for receiving, reporting, recording, processing and finalizing all work orders for all county departments. Provides support to the Service Garage; scheduling loaner vehicles. Communicates with maintenance and carpentry crews as needed.


Prepares and maintains files, create forms, runs daily, weekly, monthly, quarterly and annual reports as requested. Keeps phone listings updated.


Responsible for the timely and accurate distribution of incoming, outgoing and departmental mail, faxes, photocopies, small packages, etc. to the different County offices and work sites. Additional responsibilities include multi-departmental bulk distributions and special projects as situations occur. Distribution of confidential mail and monies.

May provide extended hours for the switchboard for election day coverage.

Performs others duties of a similar nature or level as assigned.

Minimum Qualifications


High School Diploma or General Equivalency Diploma (G.E.D.); 24 mos. experience in office practices and processes; valid Ohio Driver's License.

- Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Supplemental Information


UNUSUAL WORKING CONDITIONS:
Predictable and regular attendance is required.

Travel required.

Stooping, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions.


Exerting up to 20 pounds of force occasionally, and/or up to 15 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans.


The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.

NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.
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Please provide details regarding your office experience in the following areas: customer service, work orders, files. If none, mark n/a.
Required Question