Contract Administrator

Contract Administrator

The Contract Administrator is responsible for coordinating, administering, and supervising contracts and contract documents for the business. A day in this role involves reading and analyzing prime contracts, managing subcontracts, obtaining scope clarifications, and procuring essential approvals and signatures. Additionally, this position handles bond processing, insurance certificates, wrap insurance enrollments, and preliminary notice data collection to ensure organizational compliance and project alignment.

Essential Duties and Responsibilities:

• Read, analyze, and review contracts from owners and general contractors, ensuring proper documentation and final verification prior to execution.
• Prepare contract clarification and return letters while procuring necessary approvals, signatures, and scope clarifications from project managers.
• Prepare exhibits for subcontracts, including certified payroll and wrap/OCIP insurance program enrollments.
• Order, process, and maintain bid bonds, payment/performance bonds, surety riders, and prime contractor bond information.
• Request and issue insurance certificates based on customer requirements and develop specialized billing instructions.
• Identify and gather all necessary documentation and information required to prepare preliminary notices.
• Assist with lease maintenance and negotiation, while providing contract processing backup for frequent customers.
• Perform other duties as assigned.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Proficient in MS Excel functionality, including formulas, functions, databases, graphs, forms, and macros.
• Skilled in MS Word for document creation and PDF writable software (e.g., Bluebeam) for text editing and detailed searches.
• High level of detail orientation and accuracy with a demonstrated requirement of 98% accuracy across all work products.
• Strong written, verbal, and interpersonal communication skills with the ability to negotiate and resolve conflicts.
• Strong organizational and time-management skills with the ability to prioritize assignments and manage multiple deadlines.
• Self-motivated and able to maintain professional behavior in a fast-paced environment.

Education and Experience:

• Required: Bachelor's degree. Minimum of 3 years of administrative experience working with contracts, documents, or legal compliance.
• Desired: 3+ years of contract administration experience within the construction industry.

Job Responsibility Level:

No direct reports

Travel Requirements:

Travel required 0-5 % of the time to other office locations.

Hours:

This is a non-exempt position from Monday through Friday. Work hours begin and end between 7:00 am and 5:00 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs

Physical Demands:

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Prolonged sitting.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:

$29.57-$37.86 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.