Clinical Research Coordinator II

Clinical Research Coordinator II

The Department of Pediatrics is seeking a Clinical Research Coordinator to coordinate and support research studies conducted by the Pediatric Hospital Medicine and Complex Care Research Team. This role involves participant-facing activities, study operations management, data coordination, and communication with investigators and multi-site partners. The coordinator serves as the primary point of contact for clinical research participants, study investigators, and multi-site collaborators, ensuring studies are conducted in accordance with study protocols, regulatory requirements, and institutional standards. Key responsibilities include participant recruitment and screening in inpatient and outpatient settings, administration of interviews and surveys, data collection and documentation, tracking participant stipends, and scheduling and coordinating study team meetings.

This position will require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Exceptional interpersonal, organizational, and research interviewing skills, along with the ability to effectively prioritize multiple tasks.
• Reliability and the ability to follow detailed research protocols with precision.
• Strong attention to detail, professional communication skills, and the capacity to manage several responsibilities simultaneously.

Key job responsibilities include:

• Assisting with training of staff
• Scheduling logistics, determining workflows, and securing resources for clinical research trials
• Recruiting, screening, selecting, determining eligibility and enrolling trial participants, collecting more complex information, performing medical assessments, and answering varied questions under supervision of a medically licensed professional. Performing medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Performing quality checks
• Identifying resource needs and developing clinical research documents, such as job aids, tools, processes, procedures, and training. Contributing to the development of protocols
• Serving as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensuring participants follow the research protocol and alerting Principal Investigator of issues
• Identifying work unit resource needs and managing supply and equipment inventory levels
• Managing research workflow components, collecting, preparing, processing, and submitting participant data and samples to appropriate entities, adhering to research protocols

The starting salary for the position is $50,000 annually; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

• Minimum 1 year of research experience in health services or related fields.
• Computer experience with Microsoft Office and/or other database management software

• Experience using Qualtrics, REDCap, or similar data-collection platforms. Bilingual in Spanish

Bachelor's Degree preferred; focus in healthcare, public health, behavioral health, social work, or related field preferred

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter
• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Alex Scaffidi, View email address on click.appcast.io, View phone number on click.appcast.io

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.