Executive Assistant

You will serve as the operational anchor for both the CEO and CFO, managing the full complexity of dual-principal support in a PE-backed environment with active investor and board obligations. You will be trusted with highly sensitive information, expected to act with independent judgment, and given the latitude to build systems that make leadership more effective.

EXECUTIVE OPERATIONS

Manage complex, competing calendars for the CEO and CFO — proactively resolving conflicts, protecting deep-work time, and anticipating scheduling needs before they arise Own end-to-end travel coordination including flights, ground transport, accommodations, and contingency planning across investor meetings, off-sites, and conferences Triage, prioritize, and draft correspondence on behalf of the CEO and CFO — matching their voice and standard, requiring minimal editing before sending Prepare pre-meeting briefings, background research, and post-meeting action capture — ensuring leadership walks into every room prepared Manage expense reporting with accuracy and policy compliance

BOARD & INVESTOR SUPPORT

Own the full lifecycle of quarterly board meetings in collaboration with PE partner administrative team— scheduling across investor and independent director calendars, coordinating materials, managing virtual or in-person logistics, and tracking follow-up items post-meeting Collect, format, and distribute board packages with strict version control and deadline adherence Serve as a professional first point of contact for board members managing requests with appropriate urgency and discretion Support audit, compensation, and other committee activity as needed — scheduling, materials coordination, and minute-taking Routinely handle pre-close M&A data, compensation discussions, board-only communications, and other sensitivity-level materials with airtight confidentiality

STRATEGIC & ORGANIZATIONAL SUPPORT

Manage cross-functional projects and commitments on behalf of leadership — tracking deliverables, driving follow-up, and ensuring nothing falls through the cracks Act as liaison to outside counsel, auditors, and key advisors on scheduling, document requests, and coordination Support logistics for, leadership off-sites, and company-wide communications Conduct ad hoc research, synthesis, and summarization to support leadership decision-making Identify and build operational systems and workflows that reduce friction for the executive team Qualifications 7+ years supporting C-suite executives, ideally CEO and/or CFO simultaneously Proven ability to manage competing, high-urgency priorities without dropping commitments Experience with investor relations logistics and communication protocols Private equity, investment banking, or financial services background strongly preferred Comfort operating in ambiguity and rapid change typical of PE-backed growth companies Exceptional written communication — capable of drafting executive-level correspondence #J-18808-Ljbffr Insight Global