Office Admin (Fresh Grads Welcome!) - 2469

Job Description

Job Description

Branch Admin - TalentZok

OVERVIEW

Department: Operations

Location: On-Site, San Diego (8am to 5pm, Monday to Friday)

Type: Full-Time, Hourly, Contract-to-Hire

Pay Rate: $23–$26/hr

Status: Open

POSITION SUMMARY

The Branch Admin is the person in our San Diego office who keeps the branch running day to day. Most of the work happens on the computer: onboarding paperwork before each temp's start date, the weekly timecard cycle, sick pay and reimbursement requests, job orders and postings, and the team inboxes and phones. You also open and close the office, handle office and compliance admin, and support the team in person: picking up team lunches, birthday balloons and decorations, basic IT fixes and helping with company events.

We hire for personality and competence, and we're happy to teach the job. The work runs on deadlines, with a written checklist for every day of the week, so you'll follow each process through to the finish and keep several things moving at once, while staying the friendly, approachable person everyone is happy to come to.

WHAT YOU'LL OWN

This role has seven ownership areas. Each one comes with a written checklist and set times, so you always know what's due and when.

Office & Team Support

Open and close the office and greet visitors; answer and route calls; keep the office, kitchen and supply room stocked; pick up and set out lunch for our Free Lunch Fridays; birthday balloons and desk decorations, seasonal office decorations, and help with town halls and company events; put together client materials for the staffing managers (swag bags, printed marketing material, supplies for client visits); basic IT, like swapping out a headset that isn't working; small office fixes, and calling property management or a vendor for bigger ones; new hire setup and the phone extension list.

Pre-Start Temp Onboarding

Send and process onboarding paperwork for each new temp and have everything ready by the start date; send assessment requests at set times each day; check new start alerts against the team's emails; hand each temp to the Corporate Services Manager on their first day.

Timecard Management

Run the weekly timecard cycle: reminders to temps, texts and calls for missing timecards, approval reminders to clients, entering hours for temps employed through our employer-of-record partner, and the meal break check. Keep Operations and the Corporate Services Manager updated until every timecard is in.

Sick Pay & Reimbursements

Check each sick pay or reimbursement request against what the temp has available, record it for payroll, and reply to the temp the same day.

Job Orders & Postings

Enter job orders into our applicant tracking system; post open roles on job boards and keep postings current; handle bid requests as they come in.

Inboxes, Phones & Mail

Monitor the team inboxes; return temp hotline messages; scan the daily mail and deposit checks.

Office & Compliance Admin

Process temp terminations; send harassment training invitations; keep required workplace postings current; send required annual notices to temps; yearly file rotation; holiday calendar and on-call reminders; monthly office and equipment checks.

WHAT SUCCESS LOOKS LIKE

At 30 days, you know the systems and the weekly timecard cycle, you run each day from the checklist, and every temp who starts has their paperwork done before day one.

At 90 days, most weeks every timecard is in and approved by the payroll deadline without anyone stepping in, temps and clients know you as the person to call, and you've suggested at least one way to make a process simpler.

Ongoing, nothing falls through the cracks, the office feels lighter because you're in it, and the team trusts that what's on your list gets done.

QUALIFICATIONS

Required

• Bachelor's degree, strongly preferred
• A positive, upbeat attitude: friendly, approachable, easy to work with and not easily frazzled
• Picks up new computer systems and online tools quickly
• Keeps several things moving at once and follows a written checklist through to the finish
• Discretion with confidential employee information
• Able to work on-site in our San Diego office, 8am to 5pm, Monday to Friday

Preferred (no office experience needed)

• Customer-facing work experience
• Balanced school or work with other commitments
• A track record of commitment and longevity
• An interest in human resources

WHO THRIVES HERE

TalentZok runs fast, and the office is energetic and team-oriented. We hire for personality and competence, and we're happy to teach the job. This role fits people who:

• Bring upbeat, positive energy that keeps the office light
• Stay calm and organized with several things going at once
• Are approachable: the person temps, clients and coworkers are happy to come to
• Follow a process through to the finish and check their own work
• Enjoy learning new systems and figuring out how things work

ABOUT TALENTZÖK

TalentZök is a staffing and recruiting firm built on the belief that hiring should be simple, fast, and human. We work out of our San Diego headquarters and serve clients nationwide. Every team member here plays a direct role in keeping that machine moving, including this one.

Pay Rate: $23–$26/hr

Schedule: On-Site, San Diego (8am to 5pm, Monday to Friday)

Type: Full-Time, Hourly, Contract-to-Hire

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.

Company Description

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.