Accounts Payable Specialist

Accounts Payable Specialist

Berkeys Air Conditioning, Plumbing & Electrical is seeking an experienced Accounts Payable Specialist to join our Accounting team. This position is responsible for the full accounts payable cycle, including purchase orders, invoice processing, vendor payments, customer financing, deposits, reconciliations, and month-end close support.

The ideal candidate will have strong full-cycle accounts payable experience, excellent attention to detail, and the ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines. This role works closely with Accounting, Operations, Warehouse, field personnel, vendors, lenders, and other business partners to resolve discrepancies and maintain accurate financial records.

This is a full-time, non-exempt position with a hybrid schedule consisting of four days in the office and one day remote, subject to business needs and company policy. Candidates must currently live within 25 miles of our Southlake, TX office to be considered for this position. The position is primarily office-based and requires regular computer use. Additional hours may occasionally be required during month-end close, year-end, audits, or other peak accounting periods.

Berkeys Air Conditioning, Plumbing & Electrical is an established and growing home-services organization with a strong reputation in the Dallas-Fort Worth market. Our Accounting team plays a critical role in supporting operations, driving accuracy, and helping the business scale effectively.

As a member of the Berkeys team, you'll have the opportunity to take ownership of meaningful accounting processes, work cross-functionally with multiple departments, and continue building your expertise in systems, reconciliations, reporting, and process improvement.

Eligible employees may have access to a competitive benefits package that includes:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Paid holidays
• 401(k) retirement plan options
• Employee development and career-growth opportunities
• Hybrid work schedule for this position
• Supportive, collaborative team environment
• Exposure to multiple accounting systems and business functions
• Opportunity to work within a growing organization with long-term career potential

Berkeys also offers a professional environment where employees are encouraged to take ownership, improve processes, and contribute ideas that support the continued growth of the business.

Qualified candidates who meet the location requirements and qualifications are encouraged to apply.

Key Responsibilities

• Manage the full accounts payable cycle from purchase order through vendor payment.
• Perform three-way matching of purchase orders, vendor invoices, and inventory receipts.
• Research and resolve invoice, purchase order, receiving, contract, and payment discrepancies.
• Code expenses to the appropriate general ledger accounts, departments, and cost centers.
• Prepare and process vendor payments by check, ACH, wire, card, and other approved payment methods.
• Maintain accurate vendor records, including W-9 documentation and tax identification information.
• Support year-end 1099 preparation and reporting.
• Create and maintain purchase orders in ServiceTitan.
• Track vendor credit memos and ensure credits are properly applied.
• Prepare and record customer deposits and reconcile activity between ServiceTitan and Sage Intacct.
• Manage customer financing activities through Service Finance, HD Service Finance, GoodLeap, and other approved financing providers.
• Submit financing documentation, monitor funding status, and resolve outstanding stipulations or holds.
• Reconcile lender funding amounts and financing fees to customer invoices.
• Support month-end close by exporting, importing, and reconciling assigned financial data between systems.
• Complete assigned AP, deposit, and account reconciliations.
• Prepare AP accruals, aging reports, account analyses, and supporting schedules.
• Complete assigned close checklist tasks in FloQast.
• Respond to vendor, lender, customer, and internal inquiries professionally and within established timeframes.
• Support external audit requests by preparing schedules and gathering supporting documentation.
• Identify opportunities to improve accounts payable processes, controls, documentation, and efficiency.

Required Qualifications

• 3+ years of full-cycle accounts payable experience.
• Strong working knowledge of three-way matching, general ledger coding, accruals, vendor payments, and 1099 reporting.
• Experience using an ERP or cloud-based accounting system.
• Experience exporting, importing, and reconciling financial data between systems.
• Experience with consumer financing programs such as Service Finance, HD Service Finance, GoodLeap, or similar platforms.
• Intermediate Microsoft Excel skills, including VLOOKUP/XLOOKUP, pivot tables, formulas, and reconciliations.
• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong problem-solving skills with the ability to research and resolve discrepancies.
• Professional written and verbal communication skills.
• Must currently live within 25 miles of the Southlake, TX office.
• Must be able to reliably commute to the office four days per week.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with Sage Intacct.
• Experience with ServiceTitan.
• Experience with FloQast.
• Experience in home services, construction, field services, or another high-volume transactional environment.
• Experience supporting a growing or multi-location organization.