Administrative Office Manager

At Bluemont Group, our mission is simple: We care for every Guest, every visit, so they return often.

At Bluemont Group, we believe our people are the foundation of our success. Guided by our core values of Respect, Integrity, Service, and Excellence (R.I.S.E.) , we're committed to creating an exceptional workplace where our Team Members can grow, collaborate, and make a meaningful impact.

We're looking for a highly organized, proactive, and polished Administrative Office Manager to serve as a trusted partner to our Executive Team while helping oversee the day-to-day operations of our corporate office.

This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, loves creating professional documents and presentations, and takes pride in keeping executives and business operations running smoothly.

What You'll Do

Executive Support

• Provide high-level administrative support to the Executive Team.
• Manage complex executive calendars, meetings, travel, and scheduling priorities.
• Prepare executive reports, presentations, correspondence, and meeting materials.
• Coordinate leadership meetings, agendas, meeting minutes, and follow-up action items.
• Support strategic projects and company initiatives.

Document Production & Microsoft Office

• Create executive-quality documents using Microsoft Word, Excel, and PowerPoint.
• Build and maintain Excel trackers, reports, dashboards, and spreadsheets.
• Design professional presentations for leadership meetings and company events.
• Develop standardized templates, forms, and business documents.
• Utilize AI-powered productivity tools to improve efficiency and document quality.

Corporate Office Operations

• Help oversee daily corporate office operations.
• Coordinate office supplies, purchasing, vendors, and administrative processes.
• Maintain contracts, business records, and operational documentation.
• Support invoice processing and budget tracking.
• Continuously identify opportunities to improve office efficiency.

Facilities & Lease Administration

• Coordinate office maintenance, vendor scheduling, service agreements, and workplace improvements.
• Maintain lease tracking records, renewal dates, rent escalations, and property documentation.
• Partner with Operations, Accounting, landlords, and vendors to support Bluemont's growing property portfolio.
• Track important deadlines and ensure lease obligations are communicated proactively.

Travel, Meetings & Events

• Coordinate executive travel, leadership meetings, conferences, and company events.
• Assist with planning and executing market meetings, retreats, training sessions, and corporate functions.
• Manage event logistics including venues, catering, travel, accommodations, and communications.

What We're Looking For

Required Qualifications

• 3+ years of experience in Executive Administration, Executive Assistant, Office Management, or a similar administrative leadership role.
• Advanced proficiency in Microsoft 365, including:
  • Outlook
  • Excel (formulas, trackers, reporting)
  • Word
  • PowerPoint
  • Teams
• Strong organizational, project management, and communication skills.
• Experience supporting senior executives in a fast-paced environment.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Experience coordinating travel, meetings, and corporate events.

Preferred Qualifications

• Experience with commercial lease administration, property tracking, or facilities coordination.
• Experience managing vendors, contracts, and procurement.
• Notary Public certification (or willingness to obtain).
• Experience with document management systems, CRM platforms, and AI-powered productivity tools.

Why Bluemont?

At Bluemont, you'll work directly alongside senior leadership and play an important role in helping drive the success of a growing organization. Every day brings new opportunities to solve problems, support meaningful projects, and contribute to a collaborative team that values innovation and continuous improvement.

If you're someone who enjoys bringing order to complexity, producing high-quality work, supporting executives, and helping an organization operate at its best, we'd love to meet you.

Join Bluemont Group and help us build something great-one Guest, one Team Member, and one community at a time.