Executive Assistant
$45.23 - $51.03 per hourStanford University School of Medicine
Join to apply for the Executive Assistant role at Stanford University School of Medicine Stanford University School of Medicine provided pay range This range is provided by Stanford University School of Medicine. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $45.23/hr - $51.03/hr Program Manager @ Stanford University School of Medicine The Department of Radiology at Stanford University is dedicated to excellence in clinical care, research, education, and administration. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology’s core strength lies in its people: faculty, who are highly regarded for their deep subspecialty expertise, dedication to patient care, and responsiveness to referring providers; multidisciplinary researchers who continue to push the boundaries of innovation in physics and engineering to develop cutting‑edge methods for enhanced anatomic and functional imaging; staff who are dedicated and engaged in moving the mission of the department, school, and university forward. Stanford University is seeking an Administrative Associate 4 to provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates. Duties Include Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate complex office moves. Plan and coordinate routine remodeling and renovations. Analyze and review material and extract pertinent information for briefing purposes. Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day‑to‑day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input. * - Other duties may also be assigned. Education & Experience (Required) High school diploma and six years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi‑task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Physical Requirements Constantly perform desk‑based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide. The expected pay range for this position is $45.23 to $51.03 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Seniority level Mid‑Senior level Employment type Full-time Job function Administrative and Project Management Industries Higher Education and Biotechnology Research Referrals increase your chances of interviewing at Stanford University School of Medicine by 2x Get notified about new Executive Assistant jobs in Palo Alto, CA . #J-18808-Ljbffr Stanford University School of Medicine
$40 - $61 per hour
...tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data... ...departments/divisions and companies. Supervises entry-level executive assistants or administrative support staff of the administrative services...SuggestedHourly payFull timeTemporary workWork experience placementWork at officeLocal areaRelocationFlexible hoursShift work$120k - $135k
...Executive AssistantAt Mudflap, we're modernizing the $1 trillion trucking industry, the backbone of the U.S. economy. By helping over... ...processes billions in annual payment volume.As our Executive Assistant, you'll be the operational backbone for our co-founders and a...SuggestedWork at office- ...productivity and workflow management, is a plus. Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support senior professionals in a fast-paced, client-facing environment. This role requires strong judgment, attention to...SuggestedFlexible hours
- ...Senior Executive AssistantLocation: Palo Alto Hybrid or West Coast RemoteWe are looking for an outstanding Senior Executive Assistant to play a key role in our company's growth and success. Reporting directly to the Chief People & Places Officer (CPPO) this role will...SuggestedWork at officeLocal areaFlexible hoursShift work
$88k - $109k
...inspire you. We provide real-time feedback, nurture curiosity, empower decision-making, and allow room to learn from mistakes. The Executive Assistant role offersnumerousgrowth opportunities across a variety of areas including event planning, affiliation engagement, case...SuggestedWork at officeLocal area3 days per week- ...our first chipsets, secured our first defense and commercial customers, and are preparing to scale the team 3X. The Role As Executive Assistant, you’ll be the operational backbone that keeps the CEO and the company running smoothly. You’ll manage the details so leadership...Contract workWork at officeFlexible hoursShift work
- ...Executive AssistantThis role is responsible for providing advanced tactical and strategic administrative support to upper-level executives... .../divisions and companies. Supervises entry-level executive assistants or administrative support staff of the administrative services...Work experience placementWork at office
$45.94 - $59.73 per hour
...This is a Stanford Health Care job. A Brief Overview Executive Assistants I provides the full range of administrative assistance of considerable complexity, difficulty and sensitivity to Executive-level positions and independently plan, organize, and oversee the day-to...Hourly payWork at office- ...Senior Executive AssistantPsiQuantum's mission is to build the first useful quantum computers—machines capable of delivering the breakthroughs... ...us.Job Summary:We are looking for an exceptional Executive Assistant to partner with a C-level executive in a fast-moving, high-...Work at officeShift work
$110k - $150k
...Senior Executive AssistantAI is the new electricity: Just as electricity transformed numerous industries starting 100 years ago, AI is... ...Reporting to Andrew Ng's Chief of Staff, as the Senior Executive Assistant, you will work in close partnership with the Chief of Staff to...Work at officeFlexible hours$30.39 - $33.76 per hour
...section visibility OVERVIEW / BASIC FUNCTION The Administrative Assistant to the Managing Director / Regional Vice President and Area... ...Finance office. This role ensures the efficient management of executive priorities, facilitates communication across departments, and...Hourly payFull timeWork at officeLocal area$84.1k - $129.1k
Description The Role: We are seeking an Executive Administrative Assistant to support multiple Executives (and Senior Leaders) within our AV/AI Platform organization. The position will provide administrative support, ensuring smooth operations, back up support as...Full timeWork at officeLocal areaWork from homeRelocation packageFlexible hours- Kforce is immediately adding a full-time Executive Assistant in support of our nationally recognized, Consumer and Commercial Electronic R&D client in Palo Alto, CA. Duties: * Actively manage complex calendars and daily schedules, often across multiple international time...Full timeTemporary workImmediate start
- ...Prepare, proofread, and format correspondence Maintain electronic and paper filing systems; ensure accurate recordkeeping Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions Monitor and order office supplies...Work at office
$140k - $150k
...Executive & Personal Assistant Our client is a mission-driven, high-growth technology startup redefining the HR space with a cutting-edge platform used by leading, high-profile companies. We are seeking a highly polished, proactive, and discreet Personal and Executive...Flexible hours$50 - $60 per hour
The Executive Assistant is responsible for a broad range of administrative, operational, and logistical duties supporting business functions and day-to-day operations. Responsibilities include coordination of internal workflows, external communications, and special projects...Hourly payFull timeWork at officeLocal area- ...scaled," the glue that holds everything together is often one person. We are looking for a seasoned, high-energy Office Manager & Executive Assistant to be the heartbeat of our office and the strategic partner to our founding team. In this dual-impact role, you will balance...Work at officeFlexible hours
$175k
A private family in Los Altos is seeking an experienced Executive Personal Assistant to serve as a trusted partner in managing the family's personal, administrative, and day-to-day operations. This role supports a busy dual-career household with three school-age children...Flexible hours- ...Executive Assistant Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven environment. This role is ideal for someone early in their career...Full time
$102k - $146k
...Executive Assistant At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don't just use tools; you possess an innate...Work experience placementWork at officeFlexible hours$40 per hour
...Executive Assistant Location: Menlo Park, CA Schedule: 100% Onsite (5 Days per Week) Duration: 12-Month W2 Contract Pay Rate: $40.00/hour Pride Global and its affiliates offer eligible employees comprehensive benefits, including medical, dental, and vision insurance...Contract workTemporary workLocal areaRemote work- SpaceX is seeking a highly organized Executive Assistant to support a Starlink leadership team member. You will manage complex schedules, coordinate cross-functional initiatives, and enable seamless operations in a fast-paced environment dedicated to space-based communications...
$125k - $175k
Our client is seeking an Executive Assistant / Personal Assistant to join a close-knit support team managing the personal and professional affairs of a highly successful entrepreneur and investor. Based in Palo Alto, this role offers the opportunity to support a dynamic...$105.25k - $148k
...our Palo Alto headquarters, backed by substantial long-term philanthropic funding. About the position We are looking for an Executive Assistant to support both our Chief Science Officer and Chief Technology Officer, two of our most senior leaders at Arc Institute, who...For contractorsFor subcontractorWork at officeShift work3 days per week$57.69 - $62.5 per hour
...sound judgment Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners,...Work at office- ...love to hear from you! For more information, visit About the Role NewsBreak is looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our executive leadership team, with a secondary responsibility supporting HR recruiting coordination...Full timeWork at officeLocal areaWork from homeMonday to Friday
$140k - $150k
Are you an Executive Assistant who would thrive inside a boutique venture capital firm backing the technologies shaping whats next? This team is investing in innovative companies with the potential to create meaningful, lasting impact, and theyre looking for an exceptional...Work at officeShift work$130k - $150k
The Role: Executive Assistant to Co-Founder The Location: Palo Alto, CA (5 Days Onsite) Compensation: $130,000$150,000 Base Salary DOE + Incredible Benefits Industry: Space Technology Our client, a fast-paced, mission-driven space technology company, is seeking an exceptional...Shift work$90k - $160k
...constellation to deliver high-speed internet to underserved regions everywhere. We are seeking a highly organized and proactive Executive Assistant to support a key executive on the Starlink leadership team. In this dynamic role, you will manage complex schedules,...Permanent employmentTemporary workWork at officeWeekend work- Alison Brown Placement Specialists, LLC is seeking an exceptional Executive Assistant in Palo Alto to support a Bay Area founder. This in-office role requires proactive calendar management, rigorous travel planning, sensitive correspondence handling, and discrete stakeholder...Work at office
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