Administrative Assistant

We are a leading organization seeking a highly organized, proactive, and discreet Executive Assistant / Administrative Coordinator to provide comprehensive support to our leadership team. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and can seamlessly manage day-to-day operations with minimal supervision.

If you excel at anticipating needs, managing complex calendars, and executing special projects with precision, we want to hear from you.

Key Responsibilities

• Communication & Correspondence: Prepare high-quality letters, memos, reports, and presentation materials. Compose independent correspondence and determine the most effective formats for charts, data, and visual presentations.

• Gatekeeping & Inquiry Management: Screen incoming phone calls and daily mail; independently resolve issues and requests on behalf of supported leadership whenever authorized.

• Calendar & Meeting Logistics: Maintain complex electronic calendars, coordinate appointments, and seamlessly set up on-site and off-site meetings, video conferences, and conference calls.

• Travel & Event Coordination: Coordinate corporate travel arrangements. Plan and execute special events, including VIP tours, award ceremonies, conferences, or departmental moves.

• Data & Project Support: Execute specialized research and data analysis tasks. Run regular reports, ensure absolute data accuracy, and participate in creating or updating departmental procedures and documentation.

Qualifications & Skills

• Experience: 3+ years of experience in an executive assistant, administrative coordinator, or similar support role.

• Technical Savvy: Advanced proficiency in office software (e.g., MS Office Suite, Google Workspace) with a strong knack for creating clean charts and presentations.

• Problem-Solving: Highly proactive with the ability to screen requests and independently resolve issues using sound judgment.

• Organization: Exceptional time-management skills and the ability to manage competing priorities in a fast-paced environment.

• Discretion: Absolute professionalism and the ability to handle confidential information with integrity.

salary: $44.65 - $49.65 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Responsibilities Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc. Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized). Set up meetings, video conferences, and conference calls on/off-side as needed. Maintains individual calendars (electronic) as needed for appointments and meetings. Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Makes travel arrangements, via the Corporate Travel department. May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves. Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.

Skills

• Microsoft Office
• Written Communication
• Administrative Duties

Qualifications

• Years of experience: 0 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.