Office Administrator Assistant

Office Administrator AssistantBell Flavors & Fragrances is looking for a professional, positive, and detail-oriented Office Administrator Assistant to manage our front-desk operations and provide comprehensive administrative support. You will be the welcoming first point of contact for visitors, clients, and employees, and will help keep our office running smoothly in a fast-paced environment. This role reports to the Executive Assistant.What You'll DoGreet and welcome visitors, clients, and employees in a friendly, professional manner, following Visitors Policy protocols (sign-in, photo ID verification, and visitor badges)Maintain a clean and organized reception and office areaProvide administrative support, including data entry, filing, document preparation, and correspondenceManage inter-office mail and USPS, FedEx, UPS, and Amazon packages, and notify recipientsMaintain office supply inventory and order supplies, business cards, envelopes, letterhead, and labelsPrepare weekly mailings for remote employees and other locationsMaintain the phone extension master listAssist the Customer Service and Executive Assistant teams with special projectsSupport compliance with company safety policies, Good Manufacturing Practices, and applicable food safety and quality requirementsWhat You'll BringAssociate degree required; bachelor's degree preferredMinimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate settingProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Excellent verbal and written communication skillsStrong organizational skills and attention to detailAbility to handle multiple tasks efficiently in a fast-paced environmentProfessional demeanor and strong customer service orientationWhy Join Bell?Be the welcoming first impression of Bell for visitors, clients, and employeesCollaborate with the Executive Assistant, Customer Service, and teams across the businessGain valuable experience in a manufacturing environment within the flavors and fragrances industryGrow your administrative and organizational skills through varied, hands-on responsibilities and special projectsJoin a supportive, collaborative, and professional work environmentCompetitive hourly rate of $24 –$28 per hour, based on qualifications and experienceCompetitive benefits available to eligible regular full-time employees