Staff Accountant

Job Description

Job Description

We are looking for a Staff Accountant to join a respected organization in the museum and arts space. This long-term contract opportunity is ideal for an accounting specialist who enjoys managing payment activity, maintaining accurate financial records, and supporting day-to-day finance operations in a collaborative environment. The role will contribute to artist and consignor payment processes, invoice handling, and general ledger activity while partnering closely with internal teams to keep information complete and current.

Responsibilities:
• Manage and update account records for artists and consignors tied to both primary and secondary market transactions, ensuring information remains accurate and up to date.
• Review, code, and enter invoices into Microsoft Dynamics 365 with appropriate backup documentation and proper accounting treatment.
• Maintain payment tracking files and financial schedules related to artist activity, keeping records organized and current for reporting purposes.
• Oversee the shared inbox for artist payments by responding to questions, requesting missing details, and following through on outstanding items promptly.
• Coordinate with internal departments to gather invoices, payment instructions, and supporting materials required for timely processing.
• Prepare recurring payment journal entries for artist and consignor disbursements and ensure transactions are recorded correctly.
• Assemble payment approval packages for amounts above signature limits, including all necessary documentation and supporting schedules.
• Record general ledger entries associated with cost of sales, commissions, advisor fees, and other related transaction activity.
• Assist senior accounting staff with commission calculations, payment analysis, reporting needs, and additional finance projects as assigned.• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Prior experience in accounting, accounts payable, or another finance-focused position.
• Working knowledge of Microsoft Excel and Word, with experience using Microsoft Dynamics 365 or a comparable accounting platform preferred.
• Strong written and verbal communication skills with the ability to handle internal requests professionally and efficiently.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced setting.
• High attention to detail and a consistent commitment to accuracy in financial processing and recordkeeping.
• Ability to collaborate effectively with cross-functional teams and build positive working relationships.