Human Resources Assistant

Job Title: HR Assistant/Onboarding Coordinator

Location: Novato, CA

Employment Type: Ongoing Contract

Pay Rate: $30$31/hour

Schedule: Fully onsite

About the Role

We are seeking a detail-oriented HR Assistant to support a high-volume healthcare onboarding team in Novato. This role is ideal for someone who thrives in a fast-paced, administrative-heavy environment and has experience managing multiple candidates at different stages of the onboarding process.

Due to the nature of the work, a background in healthcare or pharma is strongly preferred, as the role involves extensive verification, credentialing, and compliance processes.

Key Responsibilities

Manage onboarding workflows for multiple new hires simultaneously across various departments

Track and maintain onboarding progress using detailed checklists

Download, review, and organize new hire documentation including school verification and immunization records

Support credentialing and licensing verification processes

Serve as the main point of contact for candidates, following up on missing items and ensuring timely completion

Coordinate IT access, systems setup, and first-day readiness for new hires

Maintain and update onboarding trackers and spreadsheets

Collaborate cross-functionally with HR, IT, and department stakeholders

Ensure compliance with healthcare onboarding standards and documentation requirements

Required Qualifications

Prior experience in onboarding, HR admin, or high-volume administrative support

Healthcare or pharmaceutical industry experience required

Strong attention to detail with the ability to track multiple processes at once

Experience handling verification processes (education, immunizations, licensing, etc.)

Excellent organizational and follow-up skills

Comfortable working in a fast-paced, process-driven environment

Strong communication skills and ability to work across teams

Preferred Qualifications

Experience with onboarding systems or ATS platforms (iCIMS, ADP, or similar)

Familiarity with credentialing or compliance in a medical setting

Advanced Excel or tracking experience

Work Environment

Fully onsite role based in Novato, CA

Collaborative, process-driven team environment

High-volume onboarding function supporting multiple departments

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.