Staff Accountant

Join Our Facet Team

Facet is a fast-growing energetic civil and structural engineering and environmental consulting firm with six offices in Washington. We are engineers, scientists, arborists, landscape architects, planners, and more, with decades of experience working throughout the PNW and the nation.

Job Description

As a Staff Accountant at Facet, you'll play a key role in supporting the financial operations of a growing engineering and environmental consulting firm. Partnering closely with the Finance Manager, project managers, and business leaders, you'll help ensure accurate financial reporting, support project accounting activities, and contribute to process improvements that help the business scale.

This is an excellent opportunity for someone who enjoys taking ownership, solving problems, and working in a collaborative, fast-paced environment. We're looking for a detail-oriented professional who is eager to make an impact, continue developing their skills, and grow with our team.

Primary Responsibilities

Operational Accounting Ownership

• Execute recurring accounting processes including accounts receivable, accounts payable, cash activity tracking, credit card coding oversight, deposit processing, and employee reimbursements.
• Manage month-end operational workflows and coordinate with the Finance Manager to ensure a timely close.
• Perform monthly balance sheet reconciliations and maintain supporting schedules.
• Leverage Deltek Vantagepoint to support project accounting, billing, financial reporting, and month-end accounting processes while ensuring data accuracy and integrity.
• Identify inefficiencies and implement scalable process improvements.

Billing & Accounts Receivable Management

• Process assigned invoices each month and review drafted invoices for accuracy and completeness.
• Maintain billing rate sheets and ensure accurate invoice packaging, review, and submission.
• Investigate aged balances, coordinate follow-up efforts, and communicate with clients regarding outstanding invoices.
• Coordinate collections or lien efforts with department leaders.
• Resolve billing errors and troubleshoot invoicing issues in collaboration with Project Managers and the Finance Manager.
• Assist Project Managers with project setup, budget alignment, revenue recognition, and cost tracking.

Accounts Payable & Vendor Management

• Coordinate with the Finance Manager on payment cycles.
• Manage subconsultant invoice processing, documentation compliance, and vendor relationships.
• Maintain vendor records, including W-9s, certificates of insurance, and business license renewals.

Tax & Regulatory Support

• Assist with preparation of tax reporting documents and preliminary tax work for external CPA partners.
• Prepare and file quarterly local tax returns, payroll-related returns, and B&O returns.
• Support external accounting partners with headcount reporting, financial data, and compliance documentation.
• Produce compliance reports (e.g., B2GNow) and support accounting setup for new states and municipalities.

Month-End Close & Financial Reporting

• Prepare adjusting journal entries for prepaids, accruals, reclasses, and other month-end activities.
• Generate financial, project, and management reports as requested.
• Support annual audit and financial review activities.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years of accounting experience.
• Strong understanding of general accounting principles and month-end close processes.
• Experience with accounts payable, accounts receivable, reconciliations, and journal entries.
• Strong proficiency in Microsoft Excel and accounting software systems.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Preferred

• Experience with Deltek Vantagepoint preferred; Deltek Vision or other ERP/accounting system experience is a plus.
• Experience within AEC industry or other project-based professional services organizations.
• Understanding of project accounting, client billing, accounts receivable, and project financial reporting.
• Experience supporting month-end close and financial reporting processes.

Benefits and Compensation:

• Competitive salary with opportunities for performance-based bonuses
• Generous Paid Time Off (vacation and sick)
• 7 fixed holidays and 2 floating holidays
• Fully paid employee medical, dental, and vision coverage
• Employer paid for dependents' medical, dental and vision paid at 60%.
• Choice of a traditional copay plan or High-Deductible Health Plan (HDHP) with a Health Savings account (HSA)
• Facet fully funds HSAs to the IRS maximum ($4400 for individuals and $8750 for families) for employees selecting the HDHP with HSA.
• $300 annual fitness benefit
• $100,000 employer paid life insurance
• Employer paid long-term and short-term disability
• Voluntary plans include additional group life, accident, hospitalization, and serious illness.
• 401k (Roth or Traditional) available after 3 months of employment
• 4.5% 401k match contributed to the Facet Employee Stock Ownership Plan (ESOP), a plan which grows with the value of the company.
• Financial support for professional development and memberships in professional associations