EXECUTIVE ASSISTANT AND COMMUNICATIONS SPECIALIST

Executive Assistant And Communications Specialist

Universal Alloy Corporation (UAC) SOAR with us: Safety, Ownership, Advancement, and RespectFueling Excellence on the Front Line.

Are you ready to launch a career in aerospace manufacturing with a company that values your contribution and invests in your future? At Universal Alloy Corporation, we're looking for dedicated individuals who want to build a long-term career and SOAR with us.

As an Executive Assistant and Communications Specialist, you'll play a vital role in coordinating calendars, meetings, company communications, and presentations for a company that produces high-strength structural components used in aerospace applications worldwide. This is a hands-on opportunity to contribute to a mission that literally helps the world take flight.

Why SOAR with UAC?

Safety First

We prioritize a safe work environment and provide the training and equipment to protect our team.

Ownership of Excellence

We empower our employees to take pride in their work and strive for quality in every part produced.

Advancement Through Innovation

We offer clear pathways for growth and development within a cutting-edge industry.

Respect for Craftsmanship

We recognize and reward the skill, dedication, and hard work of our front-line team.

Compensation & Benefits

Universal Alloy Corporation offers a comprehensive and rewarding benefits package designed to support your well-being and growth:

• Competitive Compensation
• Paid Time Off (PTO)
• Retirement Savings with a best-in-class employer match of up to 10% on 401(k) contributions
• Comprehensive Health Coverage
• Volunteer Paid Time Off with the opportunity to earn additional PTO through community involvement
• Additional Benefits that enhance your overall experience at UAC

Responsibilities

Executive Communications & Support

• Develop high-impact presentations, reports, and communications for C-suite executives for internal and external audiences
• Provide executive-level administrative support, including calendar management, meeting coordination, and preparation of briefing materials
• Draft executive correspondence and key messaging aligned with organizational priorities
• Serve as a professional liaison between executives, the Corporate Communications team, and key stakeholders

Internal Communications & Organizational Messaging

• Draft and manage internal organizational announcements, including promotions, retirements, milestones, and leadership updates
• Partner with department heads to support communication needs, ensuring clarity, consistency, and alignment with company messaging
• Ensure all communications reflect the organization's voice, values, and strategic priorities
• Maintain adherence to company style guidelines to deliver polished, accurate, and high-quality content

Strategic Communications & Corporate Alignment

• Act as a primary point of contact with the Corporate Communications team to ensure alignment on messaging, branding, and communication strategy
• Support execution of enterprise-wide communication initiatives in partnership with Corporate Communications
• Represent the local business needs of communication support to the Corporate Communications team
• Ensure consistency of messaging across all internal and supported external channels

Content Development & Digital Engagement

• Create engaging content for digital and social platforms, including LinkedIn, Instagram, Facebook, and Snapchat
• Utilize tools such as Canva to design visually compelling presentations, graphics, and branded materials
• Collaborate with cross-functional teams to develop content supporting key business initiatives
• Monitor communication effectiveness and engagement, recommending improvements as needed

Brand Stewardship & Vendor Coordination

• Serve as the primary point of contact for the company's online branded merchandise vendor
• Ensure brand consistency, appropriate usage, and alignment with corporate identity standards across all merchandise

Event Coordination

• Plan, coordinate, and support corporate events, executive meetings, and community engagement initiatives
• Assist in facilitating or leading community and employee engagement events as needed

Organizational Awareness

• Maintain a strong understanding of company strategies, culture, policies, and industry trends to ensure accurate and relevant communications
• Perform additional duties as assigned

Qualifications

• Bachelor's degree in Communications, Journalism, Public Relations, or a related field or equivalent relevant professional experience
• Minimum of 2+ years of experience in communications or a related field preferred
• Experience supporting senior leaders or executives strongly preferred
• Exceptional written, verbal, and interpersonal communication skills
• Proven ability to manage multiple priorities and meet tight deadlines
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Proficiency in Canva and experience managing content across social media platforms (LinkedIn, Instagram, Facebook, Snapchat)
• Experience developing internal communications and organizational messaging
• Strategic mindset with strong creative problem-solving abilities
• High attention to detail and accuracy
• Portfolio of writing and/or communications work available for review

Knowledge, Skills, and Abilities

• Communication: Ability to translate complex ideas into clear, engaging messaging tailored to diverse audiences
• Collaboration: Strong interpersonal skills with the ability to partner effectively across departments and with leadership
• Organization & Time Management: Ability to manage multiple priorities, shift focus quickly, and meet deadlines
• Brand Awareness: Understanding of brand standards and the importance of consistent messaging and visual identity
• Technical Proficiency: Advanced skills in Microsoft Office, Canva, and social media platforms
• Critical Thinking: Strong judgment and problem-solving capabilities in a fast-paced environment

Working Conditions

• Office-based, Monday through Friday
• Occasional evenings or weekends required to support events or executive priorities
• Periodic work in production or warehouse environments; appropriate PPE required

Safety Commitment

All UAC employees must know and follow job safety procedures, attend required health and safety trainings, proactively promote safety at work, and promptly report actual and potential accidents and injuries. Employees must understand the PPE and wear it properly.

ITAR REQUIREMENTS

UAC has a responsibility to comply with all applicable requirements set forth by International Traffic Arms Regulations (ITAR). This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as a U.S. citizen, U.S. Permanent Resident (i.e. 'Green Card Holder') Political Asylee, or Refugee. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

Equal Opportunity and Reasonable Accommodation

UAC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. UAC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Human Resources department.