Human Resources Coordinator

Pay rate: $28/hr - $30/hr on W2 (without benefits) Duration: 5+ months – could extend or convert Hours: 7:30 am – 4:30 pm Job Summary Provides department support in a full range of HR functional areas including recruiting, pre‑boarding, on/off‑boarding, record keeping, employee communications, data entry in HR systems, implementing HR initiatives and events. Supports administrative aspects of employee relations and compliance activities. Essential Duties and Responsibilities (Other duties may be assigned) Supports recruiting process for contracted positions including but not limited to: Schedules interviews for candidates, calendaring meetings, problem‑solving, and communication with candidates and vendors. Manages contractor timesheets Answers incoming calls and inquiries from employees. Processes HRIS requests (ADP, Workforce) Maintains personnel files and HR spreadsheets. Assists employees with general questions and concerns including employee self‑serve training. Creates and distributes company memos as needed or required. Works closely with temporary agency onsite personnel to collect and process timecards. Makes copies of files. Enters employee transactions in the HR systems. Responds to employee inquiries regarding policies, procedures, and programs. Supports administration of various compliance and employee programs such as unemployment claims administration, and other functional activities. Assists with the planning and execution of employee activities and programs handling respective logistics, and leads the Employee Engagement Committee. Creates communications to publicize upcoming employee events using the different available communication channels. Develops and maintains standard work instructions for processes and tasks in assigned areas of responsibility. Develops subject‑matter expert knowledge and expertise in assigned areas of responsibility and cross‑trains others as necessary. Assists with preparation of reports (e.g., weekly exceptions report, ADP payroll audits). Provides administrative support to the department. Performs other duties as assigned. Ability to effectively organize, manage time, and prioritize work. Strong attention to detail. Orientation to results. Confidential handling of sensitive matters. Highly customer focused (approachable, builds rapport) with the ability to develop solid positive relationships at all levels within the organization. Ability to effectively interact with different levels of employees. Effective communication skills in English and Spanish. May require flexible hours to ensure coverage of all shifts. Minimum Qualifications Education: Requires a High School diploma. Associate’s degree in HR, business, or relevant field experience strongly preferred. Experience: Requires 3 years’ experience in a similar role in fast‑paced manufacturing environments. Experience with HR information systems, SuccessFactors and ADP, Excel, pivot tables, Word, mail merges, and experience in Monday.com a plus. Skills and Abilities Bilingual English/Spanish is a must. Intermediate‑advanced proficiency in Word, Excel, PowerPoint. Proficient in the use of HRIS, Time & Attendance/Payroll System, ATS, LMS (SuccessFactors, ADP Workforce, preferred). Problem solver with a positive attitude and ability to make appropriate decisions. Intermediate-advanced math skills. Strong planning skills and critical thinking ability with orientation for continuous improvement. Highly effective communication skills (verbal & written) with strong interpersonal effectiveness and the ability to work with all levels in the organization and across cultures. Flexibility in dealing with a variety of business partners, situations and requirements while remaining calm under pressure of multiple tasks and demands. Supervisory Responsibilities None Physical Requirements (The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.) Regularly required to walk, sit and stand for prolonged periods of time. Gross manual dexterity (operating a motor vehicle) is also required. Ability to reach with arms and hands; bend, kneel, crouch and/or crawl as well as the ability to see and hear. Able to work overtime and on weekends when required. Ability to sit for long periods of time. Ability to move about in office, warehouse and manufacturing facilities. It might require minimum business travel. (The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.) Manufacturing Environment – safety gear such as boots, glasses and earplugs will be required and provided. Exposure to disagreeable elements is limited. Office – The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. Safety: The incumbent must be able to perform this job safely without endangering the health or safety of self or others. #J-18808-Ljbffr Net2Source (N2S)