Contract Analyst - Contract Operations

Contract Analyst - Contract Operations

The Corporate Supply Chain Department is currently seeking a dynamic and talented Contract Analyst - Contract Operations. The Contract Analyst - Contract Operations manages weekly invoice payments and related data analysis for pharmacy and non-acute distribution vendors for all UHS sites, representing over $200 Million in annual spend. Responsible for receipt, processing, reporting, and associated data analysis of UHS rebates, Group Purchasing Organization (GPO) administrative fees, and incoming vendor payments for all UHS facilities, representing over $60 Million in annual funds received. Establishes and maintains sustainable protocols to ensure timely and accurate execution that complies with CMS requirements. Provides monthly/annual reporting to senior leadership, and serves as a resource to c-suite personnel throughout UHS. Tracks funds received and utilizes data trends to forecast anticipated funds for budget development. Validates rebate data in the UHS rebate portal application as well as the UHS Enterprise Contract Management application (ECM). Conducts audits for data integrity and contract adherence. Maintains automated template for submission of data into rebate portal application and partners with IS on further development of application. Provides training to team members and conducts audits to validate correct data entry by contracting team into ECM rebate fields. Supports GPO rostering activities required for UHS facility access to GPO contract pricing. Maintains accurate records of roster and communicates updates to Supply Chain, as needed. Manages onboarding of distribution accounts for UHS pharmacies, BH facilities, IPM sites, and Ambulatory Surgery Centers. Identifies and exercises opportunities for process improvement. Participates in technology initiatives and provides support for management efforts.

Key Responsibilities include: Responsible for managing data related to incoming rebate payments. Includes validation of funds allocation, accurate reconciliation with Corporate Accounting, and maintenance of automated rebate portal data template containing over 360 UHS entities. Performs ongoing data analysis to ensure compliance with CMS reporting requirements and provide regular leadership reports. Serves as a subject matter expert on rebate processes and data. Oversees invoice data in excess of $4M/week from pharmacy and non-acute distribution vendors, coordinating with Treasury and Accounting for timely payment and accurate allocation to over 480 UHS facilities. Develops system to track savings data from early pay discounts. Validates and manages GPO administrative fee data, collaborating with vendors and UHS Corp Accounting for correct GL allocation. Performs ongoing data analysis, maintains protocols and provides regular reporting as a subject matter expert. Manages UHS Crossings Supply Chain administrative fees, data verification and payment allocation to facilities. Establishes protocols and creates summary reporting for leadership. Audits and validates contract rebate data entries in ECM, updates training materials, and trains colleagues. Ensures payment data flows between rebate and contracting applications and collaborates with IS and Contracting to resolve inconsistencies. Supports facility builds and acquisitions by managing GPO rostering, managing timeline for onboarding distribution accounts, and maintaining licensure repositories. Processes pharmacy reverse distribution payments, tracks service cost data, and ensures accurate GL allocation. Conducts vendor compliance audits and creates leadership reports Manages vendor penalty payments owed to UHS, reconciles supporting data, and coordinates GL allocation. Performs data analysis to track payment timeliness and accuracy, and provides summary reports to leadership. Participates in technology and process improvement evaluation, attends trainings, implements changes, and identifies opportunities for enhancement within job scope. Performs other duties as requested by the UHS Associate VP-Sourcing and Contracting or VP-Supply Chain.

Qualifications

Job Requirements: Bachelor's Degree required. Master's degree preferred with 3-5 years of related experience. Strong analytical and financial skills (proficiency in Excel mandatory) Strong written and verbal communication skills are required Proficient time and project management skills – ability to manage multiple deadlines and priorities. Computer skills with proficiency in MS Excel, Word, and Outlook. Work experience: Minimum of three years' experience in health care supply chain and/or healthcare financial systems; 8 years' experience in general health care setting. Knowledge of UHS applications is a plus. References must support a strong work ethic and attention to detail. Travel Requirements: 0-1%

This opportunity provides the following: Challenging and rewarding work environment Growth and development opportunities within UHS and its subsidiaries Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401k plan with company match Generous Paid Time Off