Executive Assistant - Circuit Court

Executive Assistant

Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring. The City of Hampton Circuit Court is seeking a highly organized and detail-oriented Executive Assistant to provide advanced administrative support in a fast-paced professional environment. This position performs a broad range of complex clerical, technical, and administrative duties, requiring sound judgment, discretion, and the ability to manage multiple priorities. The successful candidate will play a key role in supporting court operations, coordinating administrative activities, and ensuring the efficient functioning of the office while delivering exceptional service to internal and external stakeholders. This position is located within the Circuit Court Department and requires intermediate knowledge of court operations and procedures, as well as the ability to draft legal memoranda, pleadings, orders, and other court-related documents. Minimum requirements include:

• Completion of an Associate's degree or higher in Office Administration, Business, Public Administration or a closely related field of study.
• Three (3) years of experience in providing support, planning and scheduling at an executive level, preferably within a municipal government or other service related organization.
• Requires the ability to efficiently use a personal computer and other office equipment to complete tasks. Requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English.
• Requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations.
• Must have effective oral and written communication skills.
• An acceptable combination of education and experience may be considered.
• Must possess a valid driver's license and must have and maintain a satisfactory driving record based on the City of Hampton's criteria.
• Must successfully pass a background check prior to any offer of employment or promotion.

Additional requirements include:

• Requires the ability to maintain confidentiality of all information; the ability to make sound independent judgments within the context of established departmental and City policies and procedures.
• Work environment demands extensive contact with the public, city employees, elected officials, business executives, and representatives of municipal, state, and federal government, as well as other public and private organizations.
• This position demands the incumbent present him/herself in a polished and professional manner and possess a high degree of courtesy and responsiveness in assisting citizens and employees with their concerns.
• Exceptional customer service and interpersonal skills are essential. The ability to handle conflict and sensitive and confidential issues with maturity, professionalism and diplomacy is paramount.
• Must have flexibility to work non-standard work hours when needed.