Executive Assistant & Graduate Programs Coordinator

Executive Assistant & Graduate Programs Coordinator Position Number: 01456A | Department: GRADUATE SCHOOL | Location: Norfolk, VA | Type of Position: Classified Full Time | EEO Category: Administrative Support (Clerical & Sales) Job Description This position will perform a variety of high level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives. Qualifications Considerable knowledge of effective customer service and problem resolution techniques. Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite (PowerPoint, Excel, Publisher, Outlook). Strong oral and written communication skills. Effective time management and organizational skills with the ability to maintain high quality work against tight deadlines and produce accurate, detail-focused, professional output. Demonstrated skill in document development and proofreading. Demonstrated ability in high‑stakes meeting preparation (briefing memos, agendas, meeting materials). Demonstrated ability to handle confidential communications and stakeholder diplomacy. Demonstrated ability to manage events with extensive attention to detail. Demonstrated ability to work independently with minimal direct supervision. Demonstrated ability to work on multiple projects or tasks simultaneously. Education / Training None specified. Experience Considerable experience in an administrative support role for an executive-level position. Considerable experience in program/event support and office management. Considerable experience handling advanced calendar architecture and prioritization management. Considerable years of experience in a high-level administrative position. Progressively responsible experience in an executive-level administrative support role in a college/university setting. Some knowledge of Old Dominion University policies and procedures. Conditions of Employment This is an on‑campus position. Salary Salary commensurate with education and experience. Job Requisition Number S03335 Application Dates Open Date: 06/15/2026 Close Date: 07/03/2026 Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at View phone number on click.appcast.io. Alternative Hiring Process We encourage individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. Applicants must provide an AHP Letter (formerly called a Certificate of Disability) from the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-connected Veterans may also apply via the AHP if they provide an AHP Letter. To request an AHP Letter, use or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io. Required Documents Resume Cover Letter/Letter of Application Optional Documents Contact Information for Professional References Yellow Layoff Form Blue Layoff Card AHP Letter #J-18808-Ljbffr