Sr. Project Execution Administrative Assistant

Job Description

Job Description

Why work with the OpTech/GTECH?

We are woman-owned, value your ideas, encourage your growth, and always have your back! When you work with us, you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!  

Sr. Project Execution Administrative Assistant | Project Controls (PjC)

HOUSTON TX 77042

Employment Type Contract

About the Opportunity

Our client is seeking a highly experienced Senior Project Execution Administrative Assistant to support senior leadership and a global engineering organization. This individual will serve as a trusted business partner, driving executive support, project coordination, communications, governance activities, and operational excellence across a fast-paced, global environment.

This role is ideal for professionals who thrive in managing executive priorities, coordinating complex initiatives, and ensuring seamless execution of critical business operations.

What You'll Do

✅ Partner with senior leaders to manage complex calendars, meetings, travel, priorities, and executive communications.

✅ Coordinate leadership, governance, project, and departmental meetings, including agendas, meeting minutes, action-item tracking, and follow-up.

✅ Create and enhance executive presentations, reports, communications, dashboards, and business materials.

✅ Maintain and publish content within Microsoft Teams, SharePoint, and other collaboration platforms.

✅ Support project teams through documentation management, reporting, coordination, and administrative execution.

✅ Coordinate domestic and international travel, leadership events, workshops, and visitor logistics.

✅ Manage expense reporting, departmental budgets, office operations, records, and document control processes.

✅ Drive process improvements by developing standardized templates, tools, and administrative best practices.

✅ Collaborate effectively with stakeholders across North America, India, and other global regions.

Required Qualifications

✔ 10+ years of executive administration, business operations, project support, or strategic administrative experience supporting senior leaders.

✔ Advanced Microsoft 365 expertise, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

✔ Proven experience creating executive-level presentations, reports, and business communications.

✔ Exceptional organizational, communication, stakeholder management, and problem-solving skills.

✔ Ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality.

✔ Experience supporting complex organizations and cross-functional global teams.

✔ Self-starter with strong judgment, accountability, and attention to detail.

✔ Comfortable supporting occasional meetings outside standard business hours to accommodate global teams.

Preferred Qualifications

✔ Associate's or Bachelor's Degree in Business Administration or a related field.

✔ Experience supporting engineering, project controls, construction, manufacturing, or technical organizations.

OpTech/GTECH are Equal Opportunity Employers (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Applying for this role is acknowledgement that automated systems and AI-assisted technologies may be used in recruiting operations.

G-TECH Services, Inc. is a leading certified recruitment and placement firm that specializes in providing highly skilled staff in technical fields such as engineering, IT, procurement, finance and accounting. We have well-established relationships with some of the most respected companies in the country and know our clients' job requirements and corporate cultures. Once we understand your experience and career aspirations, we aim to connect you with the right opportunity.

Company Description

G-TECH Services, Inc. is a leading certified recruitment and placement firm that specializes in providing highly skilled staff in technical fields such as engineering, IT, procurement, finance and accounting. We have well-established relationships with some of the most respected companies in the country and know our clients' job requirements and corporate cultures. Once we understand your experience and career aspirations, we aim to connect you with the right opportunity.