Legal & Administrative Assistant

Job Description

Job Description

We are a boutique personal injury law firm specializing in medical malpractice and birth injury litigation, currently seeking an In-Office Legal and Administrative Assistant. This position will entail handling in-office administrative duties such as front desk operations, as well as providing ongoing support to the litigation team and intake department. Candidates with a proven track record of solid personal injury litigation and administrative experience should apply. Excellent communication skills, impeccable attention to detail, efficient time management, and a collaborative attitude are essential to success in this position. Bilingual (Spanish) is strongly preferred. This position is not eligible for remote work.

Compensation:

$55,000 - $65,000 yearly

Responsibilities:

• Front desk/office operations, including preparing for meetings, depositions, mediations, etc.; office supply management; incoming/outgoing mail; vendor management; and telephone/office reception.

• Assist the intake team with lead management, gathering information via telephone or electronic communication, and opening and closing cases.

• Provide ongoing support to the litigation team, including:

  • Coordinate/schedule meetings, phone calls, depositions, hearings, and mediations.

  • Electronic filing/service.

  • Communicate with clients, expert witnesses, opposing counsel, vendors, etc.

  • Monitor/save incoming filings, service documents, document production, and faxes.

  • Prepare correspondence and legal documents.

  • Document and data management.

Qualifications:

• Minimum of 1-2 years of experience in a personal injury law firm as a legal assistant or secretary. Medical malpractice experience is a plus. You must have experience regularly working on or assisting a legal/litigation team.

• Knowledge of Texas civil litigation procedure is strongly preferred.

• Spanish-speaking is highly preferred.

• Technologically proficient in working with Microsoft Office programs, electronic document management systems, and case management programs.

• Excellent writing, proofreading, and communication skills.

• Associate’s degree or some college is preferred; high school diploma or equivalent is required.

• Ability to work efficiently and independently in a fast-paced, collaborative environment.

About Company

Join a highly regarded litigation practice dedicated to representing individuals and families affected by serious medical negligence and catastrophic birth injuries. Our team is committed to delivering outstanding legal advocacy while providing thoughtful guidance and support during some of life's most challenging circumstances. We take pride in pursuing exceptional results through meticulous preparation, unwavering dedication, and a client-centered approach built on integrity, excellence, and compassion.

Benefits

• Comprehensive health, dental, vision, and short-term disability insurance.

• 401(k) plan with employer match.

• Generous paid time off and paid holidays.