Finance Director

Job Description The Finance Director monitors, directs, and implements the financial activities of the Housing Authority. The role ensures maximum utilization of program funds through effective budgetary controls and financial analysis. Responsibilities include maintaining financial records, preparing internal reports, reviewing and approving general ledger entries, managing investment of agency funds, and preparing the Authority’s affordable housing, operating budgets, Housing Choice Voucher Program, and other miscellaneous programs. The Finance Director reports directly to the Chief Operations Officer (COO) on all budget‑related matters, including cost‑benefit analysis, forecasting and securing new funding, while observing confidentiality and exercising tact with federal and local officials, auditors, and departmental personnel. The position supervises finance/accounting staff and administrative employees and operates with a high degree of independence in day‑to‑day operations. Duties and Responsibilities Assist in performing all tasks necessary to achieve the organization’s mission and execute staff succession and growth plans. Work with the COO and other management staff to develop the annual operating budget and provide cost‑analysis support, ensuring compliance with all contractual and programmatic requirements. Interpret legislative and programmatic rules and regulations for compliance with federal, state, local, and contractual guidelines; disseminate requirements and monitor compliance. Maintain professional relations with staff, residents, other organizations, and the community. Supervise all financial activities; maintain an efficient management control and reporting system to reflect total performance cost and provide periodic reports for the board and HUD. Oversee the payroll system, including withholding, tax payments, charge of pay and benefits to the appropriate budget, and all required reporting. Analyze operating budgets to ensure compliance, oversee budget amendments, make ledger adjustments, estimate available funds, and monitor accounting systems for federal compliance. Manage financial aspects of development activities, including meetings, document reviews, tracking sources and uses, securing insurance, preparing 10% LIHTC test, and coordinating monthly financial reports to investors. Establish and perform internal audits related to income sources for all programs, reviewing contract/vendor payments, tenant accounts receivable, and Housing Choice Voucher payments. Ensure overall budgets reflect sound fiscal management and that all costs are allocated per federal policies. Install adequate controls, approve substantiating documentation, and ensure all purchases pass independent audits. Review federal regulations regularly and advise the COO/CEO of necessary policy changes. Supervise the maintenance of required computerized accounting systems (A/P, TAR, Payroll, General Ledger, etc.) for all programs. Maintain accurate monthly and yearly financial close, including necessary reviews, accruals, and analysis. Prepare year‑end reports, HUD Financial Data Schedule submission, and make recommendations. Authorize investment of idle funds, prepare periodic investment reports, and maintain adequate returns while ensuring safety and liquidity. Requisition all funds after full analysis of cash needs. Oversee all required financial reports for all programs and affiliated nonprofits. Evaluate overall financial progress of affiliated nonprofits, recommending improvements as needed. Act as liaison with external auditors, provide documentation, and prepare action plans for audit findings. Prepare timely tax reporting for related entities and non‑profits. Ensure timely renewal of all insurance coverage, charging premiums appropriately. Oversee fixed‑asset inventory, ensuring federal compliance. Supervise, train, assign, and assist Finance Department staff; ensure compliance with policies, US GAAP/GASB, and Housing Authority procedures. Meet with and report regularly to the COO on assigned responsibilities. Attend monthly Board of Commissioners meetings to report financial status. Maintain punctual attendance and recognize its essential duty. Additional Management Responsibilities Manage and direct all assigned staff for effective operation of the Central Office Cost Center. Coordinate and review staff performance using required personnel forms. Coordinate reporting under the Section Eight Management Assessment Program and the Financial Data System. Prepare periodic reporting to funding agencies and submit funding requests. Provide support during property improvements. Provide periodic reporting and updates to governing boards on financial performance. Recommend policy or procedural changes to improve operational and financial performance. Assume additional managerial duties as necessary. Behavioural Competencies Problem‑Solving: identify and resolve problems promptly and develop alternative solutions. Customer Service: meet or exceed expectations, resolve difficult situations, and respond promptly. Interpersonal Skills: focus on conflict resolution, maintain confidentiality, and listen without interruption. Teamwork: balance individual and team responsibilities, contribute to positive team spirit, and prioritize team success. Professionalism: approach others tactfully, handle pressure well, and treat all with respect. Required Knowledge, Skills, and Abilities Extensive knowledge of Public Housing Agency structure, operations, policies, and procedures. Familiarity with the Authority’s vision, mission, and board directives. Proficiency in GAAP, GASB, HUD accounting requirements, and grant accounting. Understanding of program-specific reporting: LIHTC, Section 8 PBA, and similar programs. Knowledge of the Authority’s budgets, income sources, and reserve accounts. Ability to plan, organize, and develop operational and management systems. Ability to train staff and explain regulations, policies, and procedures. Understanding of program budgeting and internal charge systems. Financial statement and audit document interpretation skills. Excellent written and oral communication skills. Proficiency with HUD computer systems (PIC, REAC, EIV, VMS) and Microsoft Office. Ability to learn additional computer software as required. Performance Standards Prepare and maintain budgets for each program, ensuring budget performance. Ensure proper accounting and reporting of all income and expenditures. Maintain contract documentation in compliance with regulations. Provide auditable records to support audits without findings. Complete annual audit by July 30 each year. Education and Experience Bachelor’s degree in accounting or business administration with an emphasis on accounting. Minimum of five (5) years of responsible accounting experience. At least three (3) years of supervisory experience directing a Finance Department or a senior supervisory role. Significant knowledge of HUD’s Housing Programs is desirable. Physical Requirements The position requires work in an office setting that is generally accessible to the mobility and sensory impaired. Company Description The Decatur Housing Authority was established in 1938 with its primary focus on building housing for low‑income households. Over the years, the Authority has expanded its focus to include the revitalization of the Decatur community through the renewal and redevelopment of substandard housing and the improvement of downtown facilities. The Authority continues to create affordable housing in the City of Decatur while promoting vibrant and healthy communities. #J-18808-Ljbffr 6AM City, LLC