Human Resources Operations Coordinator

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:
ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. To learn what it's like to work at ASCO, click here.

Total Rewards:

At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that pay remains market-based, tied to performance, and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate's experience, training, and specialized skill sets.

In addition to base pay, this position is eligible for our robust total rewards package, which includes health, vision, and dental insurance, a 401(k) with generous contribution, health and wellness benefits, family forming benefits, education support program, generous leave, and much more!

Who we are looking for:
ASCO is in search of a Human Resources Operations Coordinator to provide comprehensive operational, administrative, and financial support to our HR department.

In this role, you will be the engine behind our team-executing day-to-day administrative processes, coordinating key departmental activities, and supporting budget and financial workflows. If you are looking for a dynamic opportunity to ensure efficient, high-quality HR service delivery while making a tangible impact on an organization, we want to hear from you.


This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside within 75 miles of our headquarters. We anticipate the hire to be onsite approximately 2-3 days per week.

Responsibilities

• Coordinate day-to-day HR operational processes, ensuring workflows are completed accurately and on schedule.
• Coordinate with other ASCO departments on administrative, scheduling, and program operational processes.
• Assist with developing, tracking, updating, and maintaining departmental budget.
• Support the contracting needs of the department by uploading contract documents, monitoring the procurement process and department activity, and tracking renewals and termination.
• Supports HR leadership with routine executive tasks, including calendar management and meeting coordination and logistics.
• Serve as the department credit card holder, process HR staff expenses, and perform monthly expense reconciliation.
• Responds to routine HR customer service inquiries and conducts basic research in response to staff questions regarding HR operations or processes.
• Maintain internal HR resources, templates, and documentation, including supporting internal portals and resource hubs in Workday.
• Support compliance-related documentation and recordkeeping.
• Support scheduling, notetaking, and follow-up for meetings and action items.
• Perform additional tasks and projects assigned by HR leadership in support of department

Required Education and Experience

• Bachelor's degree or equivalent years of experience.
• 0-3 years of operational or administrative support experience within a professional environment including customer service.
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Teams, and Outlook) and an openness to embracing and learning new technology.

Preferred Education and Experience

• 2+ years of administrative support experience with an HR team, including previous experience with budget or financial management
• Experience with MS Office, HRIS systems (Workday) and Smartsheet
• Understanding of general human resources policies and procedures

Competencies

• Excellent customer service skills and solution oriented, with the ability to identify process improvements and coordinate with others for increased and reliable seamless service.
• Strong organizational skills and attention to detail with a focus on quality.
• Strong interpersonal skills and an ability to build effective relationships.
• Ability to efficiently manage multiple projects simultaneously, while also being accountable to complete routine tasks.
• Excellent time management, multitasking, and organizational skills.
• Ability to work consistently in a collaborative, team-oriented manner.
• Excellent communication skills, with ability to clearly convey and receive information.
• Committed to maintaining confidentiality and adept at handling sensitive information.

ADA/Physical Requirements

Extended periods seated or standing at a desk

High use of computer and other office technology equipment

Must be able to lift up to 10 lbs

Travel

No travel required

Compensation

This is a non-exempt position based upon 37.5 hours per week. The hourly rate range for this position is $29.79-39.18.

The range displayed reflects the minimum and maximum hourly rate ASCO expects to provide for a new hire for the position across the U.S. We thoughtfully determine and design offers based on the selected candidate's relevant experience and qualifications.

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

Applications are accepted and reviewed on a rolling basis. The job posting will remain active throughout the candidate application evaluation process.

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.