Office Manager / Administrative Assistant

Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unmatched level of quality that extends across the lifecycle of the core data center-from customized turnkey development, facilities management, and data center operations to specialized construction solutions worldwide.

The world's largest companies trust T5 with their data center operations.

At T5, our success is driven by our people. With hundreds of engineers, technicians, and professional staff, we foster a culture of excellence, ownership, and continuous improvement.

• Commitment to Diversity & Military Veterans
• Battle-Tested Leadership Experience
• 100% Data Center Focused
• Owner-Operator Mindset

This role is ideal for someone who enjoys being at the center of the action, takes ownership of their work, and thrives in a fast-paced environment. You will serve as the face of our Atlanta office, ensuring day-to-day operations run smoothly while supporting two Executive Vice Presidents with administrative and organizational needs. Rather than waiting to be asked, they anticipate needs, identify opportunities to improve processes, and consistently deliver a high level of service to employees, visitors, and leadership.

The Office Manager & Administrative Assistant will report to the Executive Assistant and is responsible for managing the front office experience, coordinating office operations, supporting employees and visitors, and providing administrative support to two Executive Vice Presidents. This role requires exceptional organization, professionalism, attention to detail, and the ability to manage multiple priorities simultaneously.

Approximately 60% of the role is focused on office management and workplace coordination, with 40% dedicated to executive administrative support.

Summary

Office Management

• Serve as the primary point of contact for employees, guests, vendors, and visitors.
• Greet and assist visitors, ensuring a professional and welcoming office environment.
• Manage front desk responsibilities, including answering phones and directing inquiries.
• Coordinate vendor visits and service providers, including building management, maintenance, cleaning services, and office suppliers.
• Coordinate conference room scheduling and meeting logistics as needed.
• Maintain office common areas, including conference rooms, reception areas, and breakrooms.
• Manage office supplies and inventory, ensuring the office remains fully stocked and organized.
• Coordinate mail, shipping, package deliveries, and office communications.
• Maintain office seating chart
• Work with HR to coordinate workplace logistics for new hires, including workspace assignments, office access, parking, and badge administration.
• Assist with employee events, team lunches, and company gatherings.
• Help create a positive and professional workplace experience for employees and guests.

Administrative Support

• Provide administrative support to two Executive Vice Presidents.
• Manage calendars, scheduling, and meeting coordination.
• Arrange travel, transportation, and accommodations as needed.
• Prepare and submit expense reports.
• Coordinate meeting materials, presentations, and supporting documentation.
• Take meeting notes and track action items when required.
• Assist in preparing executive presentations, reports, and board-related materials.
• Handle confidential information with professionalism and discretion.
• Anticipate administrative needs and proactively support leadership priorities.

Qualifications

Preferred:

• 2-5 years of experience in an administrative, office management, receptionist, or related role.
• Prior experience supporting senior executives and/or prior office management or workplace coordination experience.
• Experience coordinating meetings, events, and vendor relationships
  Required:
  
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Professional, welcoming, and customer-service-oriented demeanor.
  • Ability to prioritize competing demands in a fast-paced environment.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  
  
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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.