Secretary

Building Secretary

The district is currently seeking a qualified individual to serve as Building Secretary. The vacancy will remain open until filled with review of applications to begin immediately. Tonganoxie offers a regionally competitive salary that is commensurate with education and experience.

The Building Secretary provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Building Secretary works closely with the staff and administration of the district.

Minimum Qualifications:

• High school diploma or equivalent
• Two years secretarial experience
• Demonstrated typing and filing skills
• Experience in using various computers and computer programs. Experience with Skyward recommended
• Desire to continue career improvement by enhancing skills and job performance

Essential Functions:

• Provide office and clerical support to assist with the efficient operation of the school district
• Maintain accurate and up to date student and staff records using Skyward
• Ensure all activities conform to district guidelines
• Communicate and work effectively and cooperatively with members of the school district and community
• React to change and frequent interruptions in a productive and positive manner, and meeting deadlines as assigned
• Operate all equipment appropriately as required
• Work to implement the vision and mission of the district

Physical Requirements/Environmental Conditions:

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue
• Must occasionally work in noisy and crowded environments, with numerous interruptions

General Responsibilities:

• Screen visitors and telephone calls, directing them to the appropriate person/department
• Screen and route incoming mail
• Compose, type, and copy correspondence, reports, bulletins, records, and other materials
• Gather and organize pertinent data as needed
• Maintain an orderly filing system
• Schedule appointments and assemble material for meetings
• Maintain accurate attendance records, and report attendance problems to the principal, the District attorney and SRS
• Contact all parents to confirm absences and notify when absences are excessive
• Distribute office passes and notes as directed
• Maintain and submit a daily log of school hours completed
• Order, receive, and distribute supplies
• Administer first aid to ill/injured students in the absence of the school nurse according to school policy
• Supervise student aides and assist in training new employees
• Keep current on new information, innovative ideas and techniques
• Call students to the office and assist them with problems, such as lockers, etc.
• Assist teachers with forms, equipment, etc.
• Assist with organization of building enrollment and scheduling, and file monthly reports with district
• Communicate with auditor in regard to student enrollment
• Prepare homework requests for absent/suspended students
• Coordinate Parent-Teacher Conference schedule
• Assemble teacher handbooks
• Observe and follow all school district policies at all times
• Respond to information requests in a cooperative, courteous, and timely manner
• Keep student and personnel information and records confidential
• Implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan
• Perform other duties and assume other responsibilities as assigned by the principal

Term of Employment: At will.