Executive Assistant

Executive Assistant To The CEO (Sales, CRM & Operations)Executive Assistant to provide unparalleled support to our Chief Executive Officer. Our Chief Executive Officer serves actively on several fronts, but his primary focus is on sales/client relationships and team building. If you thrive in a fast-paced environment and possess the skills and qualities we seek, we invite you to apply by submitting your resume and a compelling cover letter.Essential Duties And ResponsibilitiesAs Executive Assistant to our CEO, you'll be at the center of strategic decision-making, helping drive growth while building relationships with top commercial clients. Your primary responsibilities will include:CEO Partnership & Accountability Act as an extension of the CEO; managing priorities, deadlines, and follow-throughProactively plan schedules, meetings, and focus time with business impact in mindGatekeep time and communications to minimize distractions and maximize effectivenessTrack commitments and hold internal teams accountable on the CEO's behalfSales, CRM & Executive Reporting Own CRM accuracy, pipeline visibility, and executive-level reportingPrepare weekly and monthly sales reports, dashboards, and summariesTrack KPIs, forecasts, and performance trends for leadership reviewEnsure sales follow-ups and commitments are logged and executedMeetings, Travel & Logistics Coordinate complex domestic and international travel (business and personal)Prepare pre-read materials, agendas, and action items for meetingsAttend key meetings as needed to capture notes, tasks, and next stepsEnsure all logistics are handled smoothly, efficiently, and cost-effectivelyPersonal Executive Support Manage select personal scheduling, travel, and administrative needsHandle confidential matters with professionalism and discretionServe as a trusted point of contact for personal vendors and appointmentsBalance personal and professional priorities with clarity and good judgmentOffice & Operations Support Fully in-office presence to support CEO and leadership teamCoordinate with internal departments and external partners as neededSupport office operations and executive-level eventsMaintain strong systems, organization, and documentationSupervisory ResponsibilitiesNoQualificationsTechnical & Analytical SkillsCRM experience required (Salesforce, HubSpot, Zoho, or similar)Strong Excel and reporting capabilities; comfortable analyzing dataAdvanced proficiency in Microsoft Outlook, Word, PowerPointAble to quickly interpret data, spot gaps, and drive clarity Personal Attributes Highly proactive and organized; thinks multiple steps aheadConfident managing up and providing structure to a fast-moving executiveCalm, discreet, and unflappable under pressureDirect communicator with excellent judgmentDetail-oriented with high standards for follow-through Additional Qualifications (Preferred) Willing and able to travel with or on behalf of the CEOMultilingual a plusExperience in sales-driven, services, or founder-led organizations Education and/or Experience Bachelor's degree in business administration, Sales, Marketing, etc.5+ years supporting a CEO or C-suite executive in a fast-moving environmentStrong understanding of sales processes, CRM systems, and reportingExperience managing both professional and personal executive supportComfortable operating with autonomy, authority, and accountability Language Skills: Ability to read and comprehend complex instructions, correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Reasoning Ability: An ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.Physical Demands: The physical requirements outlined below represent those necessary to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. In this position, the employee will regularly sit for extended periods and communicate verbally and in writing. The role frequently requires use of hands and fingers for keyboarding, handling documents, and operating standard office equipment. Occasionally reaching with hands and arms is required. The employee may also occasionally need to stand, bend, stoop, kneel, or maintain balance. This position may require occasionally lifting or moving items weighing up to 10 pounds. Specific vision abilities required include close vision and the ability to distinguish visual details and color for reviewing documents, reports, and screens.Work Environment: This role is performed primarily in an office environment. The work environment typically includes standard office conditions with minimal exposure to physical hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.