ADMINISTRATIVE ASSISTANT (INSTRUCTIONAL PROGRAMS)

Instructional Programs Administrative Assistant

Under the supervision of an Administrator, Instructional Programs, the Instructional Programs Administrative Assistant works collaboratively with and provides direct support to the administrator by assisting with the ongoing development, implementation, monitoring, and evaluation of assigned specialized projects, programs, and clerical tasks including, but not limited to the following: apprenticeship programs; Career Technical Student Organizations (CTSOs); customer relations; fee-based, adult programs; career pathway programs; contracted instructional programs; grants; preschool operations; student activities, field trips, and competitions; student records, database, queries, and reports; WorkAbility transition programs; and work-based learning continuum experiences such as Community Classroom (CC) and Cooperative Vocational Education (CVE).

Requirements / Qualifications

EDUCATION, EXPERIENCE, & TRAINING: - High school diploma or general education degree (GED) and five (5) years of responsible clerical and secretarial support service with increasing responsibility; an associate's degree or equivalent and 3 years of experience may be used to satisfy education and experience requirements. - Valid California Driver's License issued by the Department of Motor Vehicles is required. Desirable Qualifications: - Bachelor's or Master's degree from an accredited college/university is desirable. - Experience working within a school setting or Regional Occupational Program/Center is desirable.

Completed applications must be submitted by the posted screening/closing date and time. Applicants may attach a rsum, letters of recommendation, certificates, or other materials relevant to the application; the application and any attached materials become the property of North Orange County ROP and will not be returned. North Orange County ROP reviews the applications and required supporting documents indicated on the vacancy announcement to select those candidates who appear to possess the most extensive and relevant experience or abilities for the position. Not every candidate who meets the minimum qualifications is interviewed. Therefore, the application should be thorough, detailed, and clear. North Orange County ROP will not accept a rsum in place of a completed application. Additionally, current North Orange County ROP employees applying for a position must submit a completed application and supporting documents in the same manner as external applicants. Interviews are conducted between two days and two weeks following the application deadline. The recruitment process will consist of an oral technical interview, written technical exam, and typing test. North Orange County ROP reserves the right to modify, re-advertise, or rescind recruitment at any time without prior notice.

• Letter of Introduction
• Letter(s) of Recommendation
• Proof of HS Graduation
• Resume

PHYSICAL REQUIREMENTS: The required physical requirements for the position include: hearing and speaking to exchange information and make presentations; driving a vehicle to conduct work; reaching above the shoulders; the ability to lift at least twenty-five (25) pounds; pushing and/or pulling; some climbing and balancing; stooping, crouching and kneeling; bending; walking; sitting and standing; and seeing to conduct inspection of data with visual acuity (including color, depth perception and field of vision). Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, mouse, calculator, and/or other standard office equipment. Generally, the job requires approximately 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations, a generally hazard-free environment, and in a clean atmosphere. NOTES: For both internal and external candidates, please fill out the application completely and upload all required documents. Use N/A if a section is not application. A resume will not be accepted in lieu of a completed application. Please do not leave sections blank or or state "see resume." Incomplete applications may not be reviewed. All materials submitted become the property of North Orange County ROP and will not be returned. The Governing Board is determined to provide North Orange County ROP employees, volunteers, and job applicants a safe, positive environment where they are assured of full and equal employment access and opportunities, protection from harassment or intimidation, and freedom from any fear of reprisal or retribution for asserting their employment rights in accordance with law. This policy shall apply to all North Orange County ROP employees and, to the extent required by law, to volunteers and job applicants. For additional information, refer to Board Policy 4030. This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the human resources office. The Immigration Reform and Control Act of 1986 requires that you must be a U.S. citizen or an alien lawfully authorized to work in the United States to be eligible for hire. All new hires will be required to provide documentation to verify this status. Please apply as soon as possible. North Orange County ROP reserves the right to modify, re-advertise, or rescind a recruitment at anytime without prior notice.

North Orange County Regional Occupational Program