Executive Administrative Assistant

Executive Administrative Assistant

We're looking for a highly organized, proactive, and people-first Executive Administrative Assistant to join the team in our San Francisco office. This is a hybrid role that sits at the intersection of executive support and business operations making it a great fit for someone who thrives on variety and loves keeping things running smoothly.

You'll partner closely with our CEO and exec team to keep the business operating smoothly. This means owning operational logistics, supporting the CEO's priorities and workflow, and helping drive culture initiatives that keep the team running well you'll be a key part of the operational backbone of this place.

Note: This is a hybrid role based in San Francisco, and requires three days per week at our headquarters office in Financial District, San Francisco. Candidates must be located in the San Francisco Area.

What You'll Do:

Executive Support

• Manage the CEO's calendar, including scheduling internal and external meetings with precision and care
• Coordinate logistics for meetings, including preparation materials, agendas, and follow-ups
• Handle ad hoc administrative tasks to help the CEO stay focused and effective
• Triage and route communications as needed

People Operations

• Support the planning and execution of company offsites, team events, and culture initiatives
• Assist with People Ops projects as they arise, from onboarding logistics to special programs
• Help create a great in-office experience for employees and guests

Office & Facilities

• Keep the office stocked and tidy, including managing the fridge, pantry, and general supply inventory
• Maintain a clean, welcoming office environment on a daily basis
• Set up and break down conference rooms for meetings, events, and presentations
• Liaise with building management and vendors as needed

Who You Are:

• Highly organized and reliable you manage competing priorities with ease and nothing falls through the cracks
• Proactive you anticipate needs, spot problems before they grow, and take initiative without waiting to be asked
• Discreet and trustworthy you handle sensitive information with professionalism and care
• A clear communicator you're concise, thoughtful, and responsive whether in person or over Slack
• Adaptable you switch gears easily and bring energy to whatever's in front of you, whether it's a fridge restock or coordinating an offsite
• People-oriented you care about the team experience and take pride in the role you play in building a great workplace
• Knowledge of Google suite (Google Drive, Docs, Sheet) and Zoom
• An affinity for solving problems with AI
• Prior experience in an EA, office management, operations, or administrative support role is a plus, but the right mindset matters most

A Note to Candidates:

We are an equal opportunity employer who values and encourages diversity, equity and belonging at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, caste, or disability status.

Don't meet every requirement? Studies have shown that women, communities of color and historically underrepresented talent are less likely to apply to jobs unless they meet every single qualification. At Craft, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we strongly encourage you to apply. You may be just the right candidate for this or other roles!