Bookkeeper

Job Description

About the company

The Kaplan Group of Companies is a multinational private investment firm and Single Family Office with roots dating back to the 1950s. The group leverages decades of cross-industry experience and a broad global network to allocate capital across diverse asset classes. Kaplan Group partners with alternative investment managers who offer differentiated strategies and strong risk-adjusted returns. Using deep relationships with industry experts, financial institutions, and global investors, the firm identifies and supports growth opportunities that align with its funds and portfolio companies. Its focus is on positioning both funds and direct investments for long-term success and value creation.

About the role

The Kaplan Group of Companies is seeking an experienced Bookkeeper to join its Downtown Miami office. With a small team, this person will have real ownership of the books across the group's entities, from day-to-day transactions through monthly close and financial statements, working directly with leadership and the firm's internal and external accountants. A small portion of the role is light office administration that keeps the business running smoothly. The ideal candidate is detail-oriented, dependable, and discreet, and enjoys working with a small team.

Bookkeeping & Financial Reporting (~80%)

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• Maintain accurate, up-to-date books, general ledgers, and journal entries across multiple entities.
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• Record and reconcile inter-company transactions.
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• Record multi-currency transactions, including foreign exchange gains, losses, and revaluations.
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• Reconcile bank and credit card accounts, collect receipts, and resolve discrepancies.
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• Manage accounts payable and receivable, including invoice processing, payment preparation, and tracking outstanding balances.
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• Follow payment controls, including verifying payment and wire instructions before funds are released.
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• Complete the monthly close and prepare financial statements, including income statements and balance sheets, for each entity.
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• Monitor cash flow and flag discrepancies or unusual transactions.
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• Make sure transactions are properly coded and recurring expenses are tracked.
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• Coordinate with accountants on adjusting entries, tax preparation, year-end reporting, and audit requests.
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• Maintain organized financial documentation and supporting schedules.
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Office Administration (~20%)

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• Coordinate office supplies, vendors, subscriptions, and service providers.
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• Organize company documents and maintain administrative records.
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• Track renewals, deadlines, and routine office requirements.
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• Assist with correspondence and document preparation.
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• Suggest and implement improvements to bookkeeping and office processes.
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Preferred Qualifications

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• 5+ years of bookkeeping experience, including reconciliations, monthly close, and financial statement preparation.
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• Multi-entity and multi-currency bookkeeping experience, strongly preferred.
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• Hands-on experience with accounting software, ideally Sage, and the ability to learn new systems quickly.
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• Strong Microsoft Office skills, especially Excel.
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• A solid grasp of accounting fundamentals, including AP/AR, accruals, intercompany accounting, and reconciliations.
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• Strong attention to detail and a track record of meeting recurring deadlines.
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• Discretion with sensitive financial and personal information.
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• The ability to work proactively and independently in a small office.
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• Fluent English. Bilingual English/Spanish preferred.
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• An associate's or bachelor's degree in accounting or finance, or equivalent practical experience.
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• Experience in a family office, small business, or professional services firm is a plus.
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