Field Administrator

About this position Driven Services, LLC has been a trusted partner in the energy sector since 2013. We pride ourselves on professional field service delivery where safety and efficiency go hand-in-hand. We invest heavily in our workforce through comprehensive training, ensuring every team member is prepared to lead in the field. Join a team where productivity is powered by professionalism. Position Overview The Midland Field Admin provides essential administrative and operational support to the Midland field office. This role is responsible for coordinating key field processes, managing employee resources, supporting onboarding and training, and maintaining accurate records across multiple systems. The Field Admin also takes on assigned developmental projects to build leadership and operational competency over time. Core Responsibilities 1. One-Call Process Oversight Serve as the primary point of contact and coordinator for the one-call notification process. Ensure all one-call requests are received, logged, and routed to the appropriate field personnel in a timely manner. Monitor compliance with one-call requirements and maintain accurate records of all submissions. Follow up on outstanding or incomplete one-call tickets and elevate issues as needed. Maintain up-to-date knowledge of one-call regulations and company procedures. 2. Employee Lodging Assignments Manage and coordinate lodging assignments for field employees, including new hires and traveling personnel. Maintain a current lodging roster and track occupancy, availability, and assignment changes. Communicate lodging details to employees in advance of their start date or travel. Coordinate with vendors, property managers, or hotels as needed to confirm reservations and resolve issues. Ensure cleaning agencies are timely and perform required duties. Ensure lodging records are accurate and updated in the appropriate system(s). 3. Office Equipment & Supplies Oversee inventory of office equipment and supplies for the Midland field office. Monitor stock levels and submit purchase requests or orders to maintain adequate supply. Receive, organize, and distribute incoming equipment and supplies. Track equipment assignments and condition, flag items in need of repair or replacement. Maintain organized storage areas and ensure equipment is properly labeled and accounted for. 4. New Hire PPE & Equipment Assignment and Tracking Assist in coordinating the issuance of Personal Protective Equipment (PPE) and required tools/equipment to all new hires prior to or on their first day. Maintain a detailed tracking log of all PPE and equipment issued, including item type, quantity, condition, and employee name/ID. Conduct equipment check-ins and check-outs; document returns and assess condition upon departure. Ensure all new hires receive the correct PPE per their role requirements and applicable safety standards. Report discrepancies, shortages, or damaged equipment to the appropriate supervisor. Assist in the coordination and facilitation of new hire orientation sessions for Midland field employees. Prepare orientation materials, packets, and checklists in advance of each new hire start date. Guide new hires through the orientation process, ensuring all required steps are completed and documented. Coordinate with supervisors and department leads to schedule role‑specific training as needed. Track orientation and training completion; maintain records in the appropriate system(s). 5. Insurance Support Ensure and oversee insurance enrollment processes and paperwork. Collect and submit completed insurance enrollment forms within required deadlines. Maintain confidential records of insurance documentation in compliance with company policy. 6. Data Entry & Systems Management Enter and maintain accurate employee and operational data across various company systems and programs (e.g., Rippling, spreadsheets, internal databases). Ensure data is entered in a timely manner and meets accuracy standards. Perform routine audits of records to identify and correct errors or outdated information. Generate reports from systems as requested by supervisors or management. Maintain confidentiality and data integrity in all system entries. 7. Developmental Projects Accept and complete assigned projects designed to build operational knowledge, leadership skills, and cross‑functional competency. Approach projects with initiative, accountability, and a commitment to delivering quality results. Communicate project status updates to the assigned supervisor on a regular basis. Apply learnings from projects to improve day-to-day administrative processes where applicable. Demonstrate growth and development through project outcomes and feedback. General Expectations Maintain a professional, organized, and service‑oriented approach in all interactions. Communicate proactively with supervisors, field personnel, and new hires. Adhere to all Driven Services policies, procedures, and the DRIVEN Way standards. Maintain confidentiality of employee information and sensitive company data at all times. Demonstrate reliability, flexibility, and a willingness to support the team as needs evolve. Continuously seek opportunities to improve processes and add value to the Midland field operation. #J-18808-Ljbffr