Alumni Relations Coordinator

Alumni Relations Manager

June Shelton School & Evaluation Center enjoys the distinction of being the worlds largest independent school for bright children with learning differences. Founded in 1976, Shelton is dedicated to making a difference by serving and empowering the lives of students who learn differently. The Shelton School is a co-educational, non-sectarian school that serves approximately 900 students with learning differences in grades EC to 12. The Shelton School is accredited by Independent Schools Association of the Southwest (ISAS).

Position Overview: Responsible for managing Sheltons alumni relations program. Provide vision, oversight and support of alumni relations with the goal of securing life-long commitment and support of Sheltons mission.

Part-Time: 20-25 hours per week.

Qualifications & Skills:

• Bachelors degree required.
• Proven frontline fundraising abilities and results, strong organizational skills, ability to build lasting relationships with donors and alumni.
• Excellent computer skills. Experience in fundraising software, Microsoft Office Suite, Wealth Engine, and Finalsite desired.
• Strong interpersonal, organizational, written and verbal communication skills. Ability to meet deadlines; attention to detail; flexible and reliable.
• Professional fundraising related experience in the areas of Development, Alumni Relations, Marketing, Volunteer management preferred.
• Ability to manage sensitive information, maintain strict confidentiality and demonstrate discretion and good judgment.
• Diplomatic and tactful, warm, friendly, positive attitude.

Essential Functions:

• Provide support and ongoing management of a comprehensive alumni relations program.
• Work with the Development Office to increase alumni involvement and giving.
• Work closely with the Chief Advancement Officer and Development Officer in support of Sheltons fundraising goals.
• Coordinate alumni fundraising strategies with Annual Fund, Capital Campaign and Stampede.
• Involve alumni in activities throughout the year; including volunteer opportunities, Homecoming, class reunions, etc.
• Assist alumni in the discovery and support of memorial, recognition and other named giving opportunities.
• Serve as the primary source for alumni talent and resources for students, faculty and staff.
• Serve as a primary contact for alumni and alumni families to facilitate campus visits and/or tours.
• Duties may include securing venues; negotiating contracts, managing budgets, timelines, menus; securing speakers, invitations and communicating/coordinating with the Development Office.
• In collaboration with the Director of Communications and Chief Advancement Officer, develop and maintain current and ongoing communications to alumni with messaging on the schools website, e-newsletters, and social media.
• Provide information and lists as needed for the Annual Report and weekly e-posts.
• Collect and communicate meaningful alumni, alumni family and current/former faculty and staff information when appropriate and to the relevant constituency groups. Information may include significant life events, personal and professional achievements, birth and death announcements and other class notes, etc.
• In coordination with the Director of Communications and Chief Advancement Officer, lead production of any alumni-related brochures, invitations, talking points, emails for events, e-newsletters, mailings, and other online and print material.
• Communicate with faculty about potential alumni resources for classroom interaction and special projects; help identify potential alumni speakers for events throughout the year.
• Lead the Senior Class Gift campaign as directed by the Chief Advancement Officer.
• Attend senior brunch to announce senior class gift and welcome new graduates as alumni.
• Provide support for seniors to develop community and relationships that will contribute to a lifelong commitment to Shelton as alumni. Assist Upper School Administration and the College/Career counselor with senior programs and events.
• Manage and organize care packages in coordination with Upper School and College Counseling Office and mailings for young alumni while further facilitating engagement of young alumni parents and families.

Database/Administrative:

• Responsible for maintaining comprehensive and accurate records of alumni relations activity on the development database (Raisers Edge), ensuring that contact information, employment details, births, marriages, deaths, alumni events & participation and other relevant data are recorded properly.
• Work with the marketing and communications team on updating the alumni website.
• Manage collection, data entry, maintenance, and integrity of all alumni-related data and information for inclusion in the development database.
• Maintain accurate and up to date alumni data for recognition in online and print materials including alumni gifts and pledges to all funds and campaigns.
• Assist as requested in generating and producing internal and external reports and documents related to alumni, students, and development.
• Assist in maintaining school archives including documents, yearbooks, memorabilia, pictures, videos, etc. and uploading digital yearbooks.
• Track and evaluate the success of alumni engagement efforts through metrics such as event attendance, participation rates, and alumni feedback.

Strategic Support:

• Contribute to the overall success of the Development office by assisting, as needed, with: special projects, events, prospect and donor research, supporting key opportunities, and performing other assignments as indicated by the Chief Advancement Officer and/or Executive Director.
• Develop and maintain cooperative and collaborative relationships within the Schools divisions and departments to further engage the alumni community with the School.
• Remain current in the latest Development and alumni relations industry trends and best practices through professional development opportunities and connecting with alumni relations professionals at peer institutions.

Perform other duties and special projects as assigned. Physical Requirements: Seeing Ability to Move Distances within and between buildings Lifting (15 pounds) Carrying (15 pounds) Pushing/Pulling Hearing/Listening Clear Speech Touching (Dexterity, Hand & Finger) Driving (local/over the road) Mental/Reasoning Requirements: Reading - Complex Analysis/Comprehension Judgment/Decision Making Writing - Complex Clerical Basic Math Skills Work Environment: Works Alone Works with Others Verbal Contact w/Others Face-to-Face Contact Inside Disclaimer: The above are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. When requested, reasonable accommodations may be made to enable the incumbent to perform the essential functions. These statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.