Executive Personal Assistant

A successful and growing private company in Doral is looking for an experienced Executive Administrative Assistant to support the President and executive leadership team. This is a great opportunity for someone who is organized, professional, and proactive, and enjoys being the go-to person who keeps things running smoothly. The role will include both executive and personal assistance, so flexibility, discretion, and the ability to stay one step ahead are important.

Responsibilities:

• Manage calendars, meetings, appointments, and travel arrangements for the President and executive team.
• Provide personal assistance to the President, including coordinating personal appointments, travel, and other day-to-day requests as needed.
• Handle correspondence, phone calls, and communications with internal and external contacts.
• Prepare reports, presentations, and meeting materials.
• Coordinate meetings, events, and other executive-related activities.
• Assist with expense reports, invoices, and other administrative tasks.
• Help manage priorities, follow up on important items, and keep daily schedules organized.
• Handle confidential information with professionalism and discretion.
• Anticipate needs and take initiative to make sure everything runs efficiently.

Qualifications:

• 5+ years of experience supporting senior executives or company leadership.
• Previous experience providing personal assistance is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Professional, dependable, and comfortable handling confidential information.
• Proficient in Microsoft Office.

The Ideal Candidate:

Someone who is polished, personable, and takes pride in being one step ahead. This person should be comfortable handling both business and personal requests, be flexible as priorities change, and enjoy working closely with executive leadership.

This position is expected to start on a temporary basis, with the opportunity to become permanent.