Grant Billing Accountant (86897)

Grant Billing Accountant

Salary Range $80,000.00 - $90,000.00 Salary/year Level Experienced Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage None Category Accounting

Position Overview

The Grant Billing Accountant is responsible for the accurate and timely billing of grant-funded programs and the financial oversight of rental/housing assistance funds. This role ensures compliance with funder requirements, issues rental and other client assistance checks, supports program staff with budget tracking, and maintains accurate accounting records related to restricted and unrestricted grant revenue, including federal, state, local, and private funding sources.

Primary Responsibilities

Grant Billing & Compliance

• Prepare and submit accurate, timely invoices and reimbursement requests to government and private funders (e.g., OSH, and other agencies)
• Track grant budgets, expenditures, and remaining balances across multiple funding sources
• Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans
• Reconcile grant revenue and receivables to the general ledger
• Monitor grant spend-down to avoid lapses or under/over-billing
• Assist with the preparation of financial reports required by funders (monthly, quarterly, annual)
• Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements
• Track grant deadlines, reporting schedules, and renewal/amendment dates

Rental Assistance Oversight

• Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines
• Verify eligibility documentation and payment authorizations before disbursement
• Maintain client-level financial records ensuring confidentiality and accuracy
• Reconcile rental assistance disbursements against program budgets and funding source restrictions
• Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps
• Coordinate with case managers/program staff to ensure timely and compliant payment processing
• Support internal controls to prevent fraud, errors, or misuse of rental assistance funds

General Accounting

• Assist with monthly close processes, journal entries, and account reconciliations related to grants and program funds
• Support preparation for annual financial statement audits and single audits
• Maintain organized, audit-ready files for grant and program transactions
• Assist with accounts payable/receivable as needed
• Support budget development and forecasting for grant-funded programs

Benefits

HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers' compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.

Organizational Equity Statement

At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.

Qualifications

Education & Experience

• Bachelor's degree in accounting, finance, or related field required.
• 2+ years of accounting experience, preferably in nonprofit, government, or grant-funded environments
• Experience with grant billing, cost allocation, and compliance (federal Uniform Guidance/2 CFR 200 a plus)

• Familiarity with rental/housing assistance programs (e.g., ESG, CoC, ERAP, HOME) preferred
• Experience with HMIS (Homeless Management Information System) or similar client data systems preferred

Skills & Competencies

• Strong analytical and problem-solving skills.
• Solid understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and financial systems.
• Experience with expense reporting and accounting software (e.g., Concur or similar) preferred.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to communicate effectively with both finance and non-finance staff.
• Ability to manage multiple priorities and meet deadlines.
• Discretion in handling sensitive client financial information.

Work Environment & Physical Requirements

• Primarily office-based or hybrid work environment.
• Prolonged periods of sitting and computer use.
• Occasional meetings with internal and external stakeholders.