Capital Projects and Operations Specialist

Capital Projects and Operations Specialist Job ID: 5764302 | Application Deadline: Posted until filled | Posted: Jun 08, 2026 | Starting Date: Jun 30, 2026 The Capital Projects and Operations Specialist provides administrative and operational support for the District’s capital projects program. Responsibilities include project tracking, documentation management, risk management tasks such as insurance claims coordination, incident documentation, and collaboration with internal departments and external partners. The role also offers executive support to the Director of Capital Projects, Executive Director of Operations, and Chief of Finance & Operations.

ESSENTIAL FUNCTIONS

Capital Projects Operations Support Oversee day‑to‑day administrative operations of the Capital Projects Department, ensuring efficient office systems and workflows. Serve as a shared operational resource among Capital Projects, Operations, and Facilities, supporting cross‑department coordination, documentation, communication, and workflow needs. Provide project operations support, including project tracking, document control, reporting, meeting coordination, and records management for active and completed projects. Support purchasing and financial processing, including purchase orders, contract routing, invoice processing, pay application support, P‑card allocations, filing, and document organization. Track consultant and contractor compliance documentation such as insurance documentation, bonds, prevailing wage documentation, and project close‑out forms. Maintain Capital Projects program records, retrieve and archive project documentation, warranties, close‑out materials, and contractor documentation. Assist with warranty and post‑project issue tracking and coordination for projects and furniture/FF&E. Support coordination of district moves and transitions associated with capital projects and facilities changes. Update and maintain Administration Building layouts as moves and changes occur. Maintain the Capital Projects website and enhance it as needed. Coordinate the annual preparation of the Capital Facilities Plan, integrate updated data, facilitate cross‑functional collaboration, and manage multi‑stage review processes. Provide general administrative support, including meeting coordination, logistics, and hospitality functions. Risk Management and Insurance Claims Support Support District risk management, incident coordination, and insurance functions in accordance with applicable laws, regulations, and District policies. Coordinate with District departments and external partners (e.g., WSRMP, adjusters, legal counsel, contractors) to support timely submission, documentation, and resolution of claims. Maintain and update risk management documentation and reporting tools, including the WSRMP Site Survey and related records. Maintain confidential files and documentation related to risk management, claims activity, contract matters, and other sensitive operational issues. Compliance, Documentation, and Public Records Track consultant and contractor compliance documentation such as insurance documentation, bonds, prevailing wage documentation, and project close‑out forms. Serve as the department liaison for Requests for Public Records related to capital projects, coordinating, tracking, and retrieving responsive records. Maintain knowledge of public works documentation requirements and District procedures sufficient to support department workflows, including bidding/quotes documentation and vendor coordination. Executive Administrative Support Provide administrative and executive support to the Director of Capital Projects, Executive Director of Operations, and Chief of Finance & Operations, including information coordination, preparation of reports/materials, and support for time‑sensitive operational needs. Support development of capital planning and communication materials, including assistance with the Capital Facilities Plan and coordination with jurisdictions and distribution lists. Participate in special projects as assigned and perform related duties consistent with the scope and intent of the position. Follow District policies, procedures, and confidentiality requirements while maintaining professionalism and discretion in all communications and records.

QUALIFICATIONS

EDUCATION: High school diploma or equivalent. EXPERIENCE: Experience in capital projects support, facilities/operations administration, risk management, insurance claims coordination, or other related operational support roles. Experience should include project tracking and documentation processes, coordination across departments and external partners, and maintaining accurate records and reports. Demonstrated ability to organize work efficiently, improve operational workflows, and manage competing priorities in a fast‑paced environment. Additional qualifications include: Demonstrated ability to work independently, respond to emergent issues, provide solutions, and implement ideas with minimal supervision. Effective oral and written communication, confidentiality, and establishment of effective working relationships with staff, the School Board, consultants, and community representatives. Proficiency in computer software programs including Excel, Word, PowerPoint, and Teams. Ability to learn and use district enterprise systems for finance, facilities, and operational reporting. Flexible working schedule to respond to immediate unplanned and unforeseen issues. Knowledge of regulatory laws, ordinances, codes, and standards applicable to school construction projects. Ability to work under stressful conditions. Understanding of School District policies and procedures and recognition of how this work impacts school operations and learning environments.

REQUIRED TESTING

Proficiency Assessment

CERTIFICATES AND LICENSES

Food Handlers Permit. Must maintain all listed certifications or licenses current at hire date.

CONTINUING EDUCATION/TRAINING

Training authorized by the supervisor and required to be effective in the position and to maintain certification.

CLEARANCES

Criminal Justice fingerprint/Background Clearance

FLSA STATUS

Exempt

BARGAINING UNIT

Unrepresented Contact Information Amy Linzbach

5150 220TH AVE SE

Issaquah, Washington 98029 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Disclaimer, ADA, and Non‑Discrimination Statement The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an all‑inclusive listing of work requirements, skills, or duties so classified. All employment open positions are made available on a nondiscriminatory basis without regard to sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, physical or mental disability, or the presence of any sensory disability. The following employee(s) have been designated to handle questions and/or complaints of alleged discrimination involving staff: Amanda Dorey, Director of Human Resources, View phone number on click.appcast.io. #J-18808-Ljbffr Young World Physical Education