Administrative Specialist

ANSEP is seeking a part-time Fiscal & Administrative Support candidate to work directly with the ANSEP leadership team and support the Finance, Grants, Human Resources, and administrative functions of the organization. This position will provide hands‑on experience with financial and administrative processes, including accounts payable and receivable, grant budget tracking, purchasing, travel, asset management, and records management. The position will also support ANSEP events and assist with a variety of HR and administrative activities. This is an excellent opportunity for a student interested in business, accounting, finance, public administration, or a related field to gain practical experience in a dynamic organization while developing skills in financial management, organizational operations, and professional communication. The successful candidate will be organized, detail-oriented, dependable, and comfortable working with numbers and financial information. They will be self‑motivated and able to manage multiple tasks, meet deadlines, and maintain accurate records with appropriate attention to detail. An interest in accounting, finance, business, or organizational operations is helpful, as is some experience with budgets, spreadsheets, financial systems, or inventory management. The ability to learn new systems and processes, ask questions when needed, and follow established policies and procedures is essential. Strong communication skills, a positive attitude, and the ability to work effectively with ANSEP staff, students, vendors, and University partners will help the individual thrive in this role. Minimum Qualifications: One year of college coursework in business, accounting, finance, or a related field. Knowledge of basic accounting and administrative practices, including accounts payable and receivable, budget review, travel processing, and recordkeeping. Familiarity with automated accounting or financial systems and electronic spreadsheets. Ability to organize and maintain accurate records, conduct basic research, and work with databases and financial information. Ability to understand and follow fiscal, purchasing, travel, and other applicable University policies, rules, and procedures. Knowledge of grant processes, grant account reconciliation, and various funding sources is preferred. Position Details: This position is located on the UAA campus in Anchorage. This is a part‑time, non‑exempt temporary staff positionNew hires will be placed on theUA Temporary Staff Salary Schedule, Grade 77, based on education and experience. We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed. Must be able to lift or move 25 to 50lbs with or without reasonable accommodation. The University of Alaska (UA) requires employees to work on-site based on operational and business needs. Hybrid and remote work arrangements may be considered only for positions specifically designated and advertised as eligible for hybrid or remote work. Any approved arrangement will be based on the position’s duties, operational needs, and the employee’s ability to effectively perform the work remotely. If you have any questions regarding this position, please contact Cate Weist, ANSEP HR Manager at View email address on click.appcast.io. To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible. The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at View email address on click.appcast.io. The University of Alaska (UA) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination against individuals on the basis of any legally protected status. The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business. Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report whichcontains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On‑Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On‑Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at: UAA :(Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska‑Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension)Online: Request a paper copy in person:UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: View phone number on click.appcast.io or View email address on click.appcast.io/View phone number on click.appcast.io or View email address on click.appcast.io. 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