Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day invoice and payment activities in Dallas, Texas. This position plays an important role in keeping vendor accounts accurate, processing payments on time, and maintaining organized financial records. The ideal candidate brings strong attention to detail, sound knowledge of invoice review and coding, and the ability to work efficiently within established accounting procedures.

Responsibilities:
• Examine vendor invoices and related backup documents to confirm accuracy, completeness, and policy compliance before processing.
• Confirm that each invoice has the proper approval and general ledger coding prior to entry into the accounting system.
• Apply three-way matching by comparing purchase orders, receiving records, and invoices to validate payable transactions.
• Enter approved invoices into the accounting system with a high degree of accuracy to support timely payment processing.
• Coordinate payment execution through approved methods, including check runs and other authorized disbursement processes.
• Track due dates and payment calendars to help prevent overdue balances and unnecessary penalty charges.
• Communicate with vendors and internal teams to resolve billing issues, research discrepancies, and clear outstanding items.
• Reconcile vendor statements and accounts payable records to ensure balances remain current and correct.
• Support month-end activities by assisting with reconciliations, accrual entries, record retention, and audit documentation as needed.
• Manage incoming mail related to accounts payable and perform additional assigned duties that support the accounting function.• Associate degree in Accounting is required; a bachelor’s degree in Accounting is preferred.
• At least 2 years of accounts payable experience, ideally in a high-volume manufacturing setting.
• Practical experience with invoice processing, invoice coding, and payment scheduling.
• Working knowledge of three-way match procedures involving invoices, purchase orders, and receiving documentation.
• Ability to reconcile vendor statements, investigate discrepancies, and maintain accurate financial records.
• Strong attention to detail with the ability to follow internal controls, company policies, and accounting procedures.
• Proficiency in handling check runs and other standard accounts payable payment methods.