Executive Assistant & Operations Coordinator

Executive Assistant & Operations Coordinator

I'm a physician and entrepreneur in metro Detroit running several growing companies across healthcare and hospitality. I'm looking for a right-hand person who can split their time between executive support and hands-on operations work and grow over time into a true Chief of Staff.

This role is genuinely split. Half of it is executive assistant work: managing my calendar and email, keeping projects moving, prepping for meetings, and handling personal and business logistics. The other half is operations work: helping run vendor and operational projects across multiple businesses, traveling to business sites, sitting in on strategy meetings, and building the systems that keep everything connected.

The ceiling here is high the right person grows into a Chief of Staff role with real ownership over time. But the job today is hands-on, in the trenches, and varied. If that mix excites you, keep reading.

You'd work directly alongside me across multiple businesses. No two days look the same.

Must have: at least 2 years of executive assistant, operations, or coordinator experience.

What you'd do

• Manage my email and calendar, and help move tasks to done not just track them
• Build and run systems so priorities stay clear and nothing slips
• Help keep me accountable and on track redirect me when needed
• Run vendor, admin, and operational projects from start to finish
• Travel throughout the month to various business sites across Michigan
• Sit in on strategy meetings and help capture and execute on decisions
• Handle the occasional business or personal errand
• As you grow, take things off my plate and own them on your own
• Over time, step into my network and relationships across the businesses

Who this is for

• You're a thinking partner, not just an executor you'd rather build something with someone than be told what to do
• You're confident enough to push back, ask hard questions, and own outcomes
• You're resourceful handed something unfamiliar, you figure it out
• You bring a problem and a proposed solution, not just the problem
• You stay organized and calm when everything feels like a priority
• You're experienced with technology and AI tools like Claude or ChatGPT
• You're trustworthy with confidential information
• You want a long-term role and a real growth path

Logistics

• On-site, with regular travel to business sites across Michigan
• Consistent weekly hours
• Based in metro Detroit (Oakland County)
• Benefits package included

If this sounds like the role you've been looking for, apply with a short note on why.