Administrative Assistant

Your Impact at SAM Provide general administrative support under close supervision Answer incoming calls and direct to appropriate party Greet visitors Responsible for administrative setup of new employees Serve as backup to other Administrative employees in local office Maintain confidentiality of sensitive information Maintain office and breakroom inventory Process incoming and outgoing mail and express mail shipments Assist with securing travel arrangements and expense reporting Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed Plan and execute regular company events Coordinate food orders for employee meetings Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support Contract with office vendors and service providers Provide writing and editing support for a variety of business communications Assist with facility projects such as internal moves, reconfigurations and furniture orders What You Bring to SAM Minimum of 1 year recent administrative experience Proficient in Microsoft Office Suite – Word, Excel, Power Point, and Outlook Longevity in prior employment Superior communication, presentation, organization, multi-tasking and problem-solving skills Ability to work independently as well as collaboratively Ability to maintain privacy and confidentiality Our Perks Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, free vision and dental plans for employees, company-paid premiums for long‑term disability/life insurance (with HSA and FSA plans), SAM Cares program focused on holistic well‑being Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend Work-Life Balance: Paid time off including vacation, sick, holidays, parental leave to support families Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS – our initiative for women‑focused leadership and development, milestone anniversary recognition, SAMbassador mentorship program Perks and Discounts: Access to Perks at Work for discounts on wellness, travel, leisure and everyday purchases, company-sponsored events, free office snacks Culture and Awards/Achievements: SAM named 2026 Top Workplace USA for the fourth year; 2026 SAM ranks No. 92 on ENR Top 500 Design Firms #J-18808-Ljbffr