Administrative Budget Coordinator, Office of the President

Administrative Budget Coordinator

Reporting to the Executive Assistant to the President, the Administrative Budget Coordinator, Office of the President provides administrative support and coordination for the daily operations of the President's office including related units such as Audit and Chief of Staff. The incumbent is frequently exposed to, and deals with, sensitive and/or highly confidential material. The responsibilities of the Administrative Budget Coordinator, Office of the President require the ability to organize, prioritize, and triage while being proactive and anticipating outcomes. The position is a vital member of a team that responds to internal and external situations, institutional and USG system office leaders, students, employees and the public.

Collaborates with other staff members in the Office of the President to manage the daily operations of the President's office. Serves as lead in maintaining and reconciling multiple budgets; prepares a monthly report for budget managers; processes office invoices and payments through payment requests, purchase requisitions, foundation requests, and credit card payments; this position will also serve as a P-Card holder. Coordinates travel related arrangements for the President and staff members, including prior approvals, registration, airline reservations, car rentals and hotel reservations; prepares travel and expense reports for the President and staff for reimbursement. Assists with planning various activities and events involving constituencies of the President and/or staff members, including monthly presidents luncheons with staff, students, and faculty. Provides administrative support and assistance to the Office of the President, including making appointments, scheduling meetings, and preparing correspondence, presentations, and charts Maintains office files in accordance with best practices in document retention and destruction guidelines. Places, answers, screens, and directs telephone calls, providing information or referrals. Maintain and order all office supplies. Perform other duties as assigned.

Two Year / Associate Degree Three (3) years of relevant experience. Experience may be considered in lieu of the degree requirement. Five years progressively responsible administrative support experience or equivalent combination of education and experience. Knowledge of, and advanced skills in, the use of computers in a Windows environment (Word, Excel and PowerPoint) Ability to be self-motivated and detail oriented Skills in verbal and written communications Skills in organizational and time management Ability to respond to various situations, and individuals, in an accurate and calm manner Ability to make decisions under pressure without immediate supervision Ability to quickly assess needs and requirements of individuals entering the President's Office.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at View phone number on click.appcast.io or email View email address on click.appcast.io.

Position of Trust + Education & PCard Credit Check

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.