Administrative Assistant

Job Description

Job Description

Administrative Assistant – Real Estate & Property Management

Monday–Friday | 9:00 AM–4:00 PM

Organized? Friendly? Canva wizard? Able to keep a calendar, a front desk, and a busy office moving without breaking a sweat? We want to meet you.

We are a busy Real Estate & Property Management firm looking for an energetic, dependable, and highly organized Administrative Assistant to become an important part of our team.

This is not a “sit quietly behind a desk all day” position. Our ideal candidate enjoys people, takes initiative, knows how to stay one step ahead, and can confidently handle everything from creating a great Canva design to welcoming a client, organizing Google Drive, mailing documents, managing a calendar, and occasionally hitting the road for an office errand.

What You’ll Be Doing

You’ll help keep our office — and our owner — organized, professional, and running smoothly. Responsibilities include:

• Serving as the friendly face of our front desk , welcoming clients, tenants, owners, vendors, and other office guests

• Answering and directing phone calls professionally and cheerfully

• Managing the owner’s calendar , appointments, reminders, meetings, and scheduling

• Creating and editing professional Canva materials such as flyers, social media graphics, property marketing pieces, notices, presentations, and other company materials

• Maintaining and organizing files and documents using Google Drive

• Handling everyday office tasks including scanning, faxing, copying, printing, mailing, shipping, filing, and document preparation

• Assisting with correspondence, forms, notices, property-related paperwork, and general administrative duties

• Helping keep the front office organized, presentable, and ready for business

• Running occasional errands and completing local driving assignments for the company

• Assisting the real estate and property management teams wherever an organized extra set of hands is needed

You MUST Bring These Skills

Expert proficiency in Canva is required. We’re looking for someone who can actually create polished, professional materials — not someone who opened Canva twice and found the “Birthday Invitation” template.

You should also have:

• Strong proficiency with Google Drive and Google Workspace

• Solid basic computer and general office skills

• Excellent organization and time-management abilities

• Professional phone and front-desk etiquette

• Strong written and verbal communication skills

• The ability to manage multiple priorities without losing track of the details

• A great attitude, friendly personality, and professional appearance

• Energy, initiative, dependability, and a willingness to jump in and help

• The ability to work independently while also being a great team player

• A CURRENT, VALID DRIVER’S LICENSE — REQUIRED

Driving

This position involves a moderate amount of local driving for company-related errands and assignments. A current driver's license and reliable transportation are required.

Business mileage is reimbursed.

Schedule

Monday through Friday
9:00 AM – 4:00 PM

No late-night office marathons. No mysterious “sometimes Saturdays” hidden in the fine print. We’re looking for someone who can bring great energy and great work to the office during our regular weekday schedule.

Who Will Thrive Here?

You may be our person if you’re the one who notices something needs to be done before someone has to ask .

You’re welcoming enough to make a guest feel at home, organized enough to keep a busy calendar under control, creative enough to make our marketing look fantastic, and resourceful enough to figure things out when the day throws a curveball.

Real estate and property management can move quickly, so we value someone who can keep up, stay positive, laugh occasionally, and get things DONE.

If you’re dependable, energetic, organized, friendly, and a genuine Canva pro , we’d love to hear from you.

Come help us keep the properties managed, the real estate moving, the calendar organized, and the office looking like we absolutely have it all together.

We’re a growing real estate and property management company where your role actually matters. You won’t be just another person behind a desk — you’ll be an important part of keeping our office organized, our clients happy, and our day running smoothly.

We appreciate people who take initiative, bring positive energy, have a sense of humor, and aren’t afraid to jump in and get things done. Great ideas are welcomed, hard work is noticed, and being pleasant to work with is kind of a big deal around here.

If you like people, properties, organization, creativity, and a workday that doesn’t feel exactly the same every day, you’ll fit right in.

Come grow with us — and help us keep the properties managed, the deals moving, and the office looking suspiciously well organized.

Company Description

We’re a growing real estate and property management company where your role actually matters. You won’t be just another person behind a desk — you’ll be an important part of keeping our office organized, our clients happy, and our day running smoothly.\r\n\r\nWe appreciate people who take initiative, bring positive energy, have a sense of humor, and aren’t afraid to jump in and get things done. Great ideas are welcomed, hard work is noticed, and being pleasant to work with is kind of a big deal around here.\r\n\r\nIf you like people, properties, organization, creativity, and a workday that doesn’t feel exactly the same every day, you’ll fit right in.\r\n\r\nCome grow with us — and help us keep the properties managed, the deals moving, and the office looking suspiciously well organized.