Program Coordinator

Project/Programme Support Specialist

1. General - Job Title: Project/Programme Support Specialist - Type: Contract - Level: Mid-Level - Location: Toronto, Canada - Workplace: Remote with occasional on-site visits (3-4 times a month) - Duration: ASAP to June 30th, 2024, with strong potential for extension.

2. About the job - How would you contribute to the success of our internal AI program while assisting with program creation, project management, and marketing strategies? - How do you excel in coordinating teams and managing communications to ensure smooth operations? - How do you approach budget tracking and maintaining compliance within project governance controls? - Are you experienced in resource planning and management for projects and programs? - How comfortable are you in collaborating with global stakeholders, including nonprofit organizations and education institutions? Do such questions intrigue you?

3. Summary of the opportunity - Client Overview: Our client is a leading technology company operating in the AI domain, dedicated to corporate social impact and philanthropy. - Role Summary: As a Project/Programme Support Specialist, you will be responsible for providing comprehensive support to project/programme managers, ensuring efficient resource utilization, managing communications, maintaining project governance controls, and contributing to the success of the internal AI program.

4. What are the key responsibilities? - Oversees time recording and resource demands made by project/programme teams, ensuring accurate and meaningful recording. - Provides full range of project and resourcing support on selected projects and programmes. - Coordinates and maintains timely and accurate Management Information (MI), effectively communicating it within the organization. - Ensures projects and programmes operate within defined Project Governance controls and meet required recording standards. - Provides financial and resource planning and management support to projects and programmes. - Assists in planning activities required to support project and programme governance. - Develops and maintains resource estimates, tracks and forecasts resource movements and spend. - Coordinates and leads various forums/meetings in support of project/programme managers. - Trains and supports colleagues on process and tools usage.

5. What experience are we looking for to drive success? - MUST-Have Skills and Qualifications: - Bachelor's degree preferred, or equivalent professional experience. - 5-7 years of work-related experience. - Certifications or Credentials in Project Management or Program Management highly preferred. - Strong project management experience with a minimum of 5 years. - Excellent meeting facilitation and coordination skills, including written and oral communication. - Proficiency in MS365 tools: Teams, Outlook, PowerPoint. - Preferred Skills and Qualifications: - Power analysis and optimization skills (e.g., PrimePower, PP-RTL/PowerArtist, Power Replay & Empower). - Experience with internal tool training. - Familiarity with social impact organizations or community affairs.

6. So calling all top performers - Exciting Opportunity: This role presents an exciting opportunity to contribute to impactful projects and initiatives while honing your skills in program management and communications within a dynamic corporate environment. - Competitive Compensation: Competitive hourly rate offered. - Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information. - About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment. - Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, encourage diverse candidates to apply, and provide accessibility and accommodation for applicants with disabilities.