Accounting Coordinator

Accounting Coordinator

Department: Finance/HR 

FLSA Classification: Exempt 

Employee Type : FT/12-mo 

Reports To: Controller 
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Position Overview: The Accounting Coordinator is responsible for the day-to-day accounting operations of Cristo Rey Jesuit College Preparatory School. This position manages accounts payable, accounts receivable, Corporate Work Study Program billing, tuition accounting, cash receipts, banking activities, and financial recordkeeping while providing outstanding customer service to families, corporate partners, vendors, donors, and employees.

Working under the direction of the Controller, the Accounting Coordinator helps ensure the integrity of the School's financial records through accurate transaction processing, strong internal controls, timely reporting, and effective communication. The position plays a vital role in supporting the financial stewardship of the School in accordance with nonprofit accounting principles and the mission of Cristo Rey Jesuit.

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About Cristo Rey Jesuit: Cristo Rey Jesuit is a Catholic, Jesuit college preparatory school in Houston serving students from families with limited economic resources. Through a rigorous academic program and a unique Corporate Work Study Program, students gain real-world experience while earning a large portion of their tuition. 

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Key Responsibilities

Accounts Payable

• Process vendor invoices, purchase orders, and employee reimbursement requests in accordance with School policies.
• Verify proper account coding, supporting documentation, and required approvals.
• Prepare weekly accounts payable payment runs.
• Maintain vendor records and respond promptly to vendor inquiries.
• Reconcile monthly corporate credit card statements.
• Administer and reconcile petty cash.

Accounts Receivable

• Manage Corporate Work Study partner billing and collections.
• Prepare and distribute monthly invoices and statements.
• Record and reconcile partner payments.
• Monitor outstanding balances and coordinate collection efforts.
• Prepare monthly deferred revenue entries.

Tuition & Family Accounts

• Maintain student tuition accounts.
• Process tuition payments and deposits.
• Generate monthly statements.
• Work with families regarding payment plans and delinquent balances.
• Assist with financial aid documentation during admissions season

Cash Receipts & Donor Accounting 

• Record gifts and other receipts.
• Prepare bank deposits.
• Ensure proper general ledger coding.
• Coordinate with Advancement regarding donor gifts.
• Maintain supporting documentation for audits.

Financial Operations 

• Perform monthly account reconciliations.
• Assist with month-end closing.
• Support annual audit preparation.
• Maintain accounting records in accordance with nonprofit accounting standards.
• Assist with special finance projects.

Customer Service

• Provide excellent service to parents, donors, corporate partners, vendors, and employees.
• Maintain confidentiality of all financial information.
• Communicate professionally in English and Spanish when appropriate.

Mission and Professional Responsibilities

• Support the mission, philosophy, and values of Cristo Rey Jesuit College Preparatory School.
• Maintain confidentiality of all financial, employee, donor, and student information.
• Demonstrate sound judgment, integrity, professionalism, and stewardship in all financial activities.
• Participate in professional development opportunities as appropriate.
• Perform other duties as assigned by the Controller or Chief Financial Officer.

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Qualifications

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. 

Experience

• 2–4 years of accounting, bookkeeping, or nonprofit finance experience preferred.
• Experience in a school or nonprofit environment is a plus.

Technical Skills

• Accounting software (QuickBooks or similar ERP)
• Microsoft Excel (intermediate)
• Microsoft Word and Outlook
• Experience with student information systems or donor databases is a plus.

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Knowledge, Skills and Abilities

The successful candidate will demonstrate: 

• Excellent organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to prioritize multiple assignments while meeting deadlines.
• Excellent written and verbal communication skills.
• Strong customer service orientation.
• Ability to exercise discretion with confidential information.
• Ability to work independently while contributing positively to a collaborative team environment.
• Commitment to continuous improvement and process efficiency.
• Bilingual English/Spanish communication skills are preferred. 

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Physical Requirements

• Ability to perform work in a standard office environment.
• Ability to sit, stand, walk, bend, and use office equipment for extended periods.
• Occasionally lift or move materials weighing up to 20 pounds.

Cristo Rey Jesuit College Preparatory School of Houston and Cristo Rey Work Study Program, Inc are equal opportunity employers.