Executive Assistant

Executive Assistant
Key Responsibilities

• Provide administrative support to the CFO, VP, Worldwide Engineering, and Head of Infrastructure and Information Technology, including calendar management, meeting coordination, and travel arrangements
• Manage scheduling across multiple executives, resolving conflicts and ensuring alignment of priorities
• Coordinate logistics for leadership meetings, technical reviews, and other cross-functional forums
• Support preparation of presentations and materials for executive meetings
• Track action items and follow-ups to support timely execution of team priorities

Engineering Team Support:

• Assist with coordination of team activities, including maintaining simple trackers for key initiatives and follow-ups
• Coordinate logistics for team events such as hackathons, including working with vendors to source swag, coordinating catering, and managing event logistics
• Support internship program activities, including scheduling events, organizing lunch-and-learns, and coordinating swag and materials
• Provide administrative support to Engineering leadership's direct reports, including travel coordination and expense reporting
• Assist with planning and coordination of team events such as offsites and team gatherings (e.g., Product Team dinners)

IT/Security Team Support:

• Provide administrative support as needed, including coordination of occasional team meetings and events
• Prepare, organize, and maintain documents, reports, and correspondence with accuracy and confidentiality
• Manage expense reporting, basic budget tracking, and vendor coordination as needed
• Serve as a point of contact for internal stakeholders across Engineering, IT/Security, and Finance
• Maintain confidentiality and handle sensitive information appropriately

Preferred Qualifications

• Bachelor's degree preferred
• 4+ years of experience supporting senior-level executives or management
• Experience in administrative support, office management, or executive coordination roles
• Experience supporting or coordinating projects and cross-functional activities
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience with systems such as Concur, Oracle, or similar enterprise tools (preferred)
• Experience with project or task management tools (e.g., Asana, Jira, Smartsheet, or similar) is a plus

Professional Skills

• High level of professionalism and ability to handle confidential information with discretion
• Strong organizational and time management skills with the ability to manage multiple priorities
• Highly responsive, flexible, and adaptable in a fast-paced environment
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to maintain accuracy under pressure
• Ability to prioritize effectively and manage competing demands
• Strong problem-solving skills with the ability to simplify information and identify key issues
• Demonstrated ability to collaborate effectively across teams and levels of an organization
• Strong coordination and execution skills with the ability to follow through on multiple tasks
• Business partner mindset with a service-oriented and solutions-focused approach

AI Use Guidelines for Interviews: Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

A10 Networks is an equal opportunity employer and a VEVRAA federal subcontractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. A10 also complies with all applicable state and local laws governing nondiscrimination in employment.

#LI-AN1 - Hybrid

Targeted compensation guideline: $110,000 - $120,000. Compensation will vary based on number of factors, including market demand for specific skills, role type, job level, and individual qualifications. Final salary offers are determined by considerations including, but not limited to, subject matter expertise, demonstrated skill level, relevant experience, geographic location, education, certifications, and training.