Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist with 3–5 years of experience managing high-volume invoice processing and full-cycle accounts payable activities. The ideal candidate has experience processing approximately 100–200 invoices daily, performing three-way matching, reconciling discrepancies, and ensuring timely and accurate payments to vendors. Key Responsibilities Process a high volume of approximately 100–200 vendor invoices daily while maintaining accuracy and meeting deadlines. Perform three-way matching of invoices, purchase orders, and receiving documents to verify accuracy before processing payments. Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies. Research and resolve invoice discrepancies, pricing differences, quantity variances, and purchase order issues. Communicate with vendors and internal departments to resolve outstanding invoices and payment inquiries. Assist with vendor maintenance, including verifying vendor information and collecting required tax documentation, such as W-9s. Process payments through ACH, check, wire, or other established payment methods. Reconcile vendor statements and investigate outstanding balances and discrepancies. Maintain accurate accounts payable records and ensure invoices are properly documented and indexed within the accounting system. Assist with month-end closing activities, including AP reconciliations, accruals, and reporting as needed. Identify opportunities to improve invoice processing efficiency and maintain organized, audit-ready records. Qualifications 3–5 years of hands-on accounts payable experience. Demonstrated experience processing approximately 100–200 invoices per day in a high-volume environment. Strong understanding of three-way matching procedures and purchase order-based invoice processing. Experience researching and resolving invoice discrepancies. Familiarity with vendor reconciliations, payment processing, and general AP procedures. Proficiency with Microsoft Excel and accounting or ERP systems. Strong attention to detail and the ability to prioritize competing deadlines while maintaining accuracy. High school diploma or equivalent required; additional accounting coursework or a degree is a plus. Bush Ross is a full service large local law firm located on Tampa’s picturesque Riverwalk. We were founded over 40 years ago on the principle that clients want caring, insightful, ethical, problem solvers who bring value to their business. We are committed to providing a “client-first” culture that emphasizes care and concern for clients, as well as our employees. The Position We have an excellent opportunity for an Accounts Payable Specialist to join our accounting team. This position reports to the Accounting Manager. We work as individuals, team members and as part of a growing and innovative law firm. This position manages a high volume of invoices, check and reimbursement requests in compliance with firm policies and procedures. This is a full-time, non-exempt, on-site position, Monday through Friday. Why Bush Ross? We foster a modern, business-professional environment where employees are valued and supported. In addition to competitive compensation, we are proud to offer our employees a comprehensive benefits packages, generous paid time-off, 401k plan with profit sharing, and free parking. Bush Ross is an EEO employer. Requirements Review and process a high volume of vendor invoices, check requests and supporting documentation Electronic file uploads for client cost Respond to internal and external inquiries in an effective, efficient, and professional manner File monthly sales and use tax returns Balance sheet account and vendor statement reconciliations Process AP uploads from supporting financial systems and software Process Credit Card and Expense Reimbursement requests Setup and maintain all vendor accounts Produce ad hoc reports Special projects and additional duties as assigned Ideal candidates 2+ years of Accounts Payable experience, preferably in a law firm environment Knowledge of general accounting principles and procedures Experience with high volume accurate data entry Thorough understanding of the 1099 process Exceptional attention to detail and strong organizational skills, ensuring accuracy while effectively managing multiple priorities and deadlines Intermediate knowledge of Microsoft Office, online Portals and accounting software programs Join a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what "good" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3–5+ years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention. Key Responsibilities Prepare weekly ACH payment runs accurately and on schedule. Manage 1099 processing and year-end AP compliance requirements. Perform three-way matching on invoices, purchase orders, and receiving documents. Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment. Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role. Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like. Prioritize effectively across competing demands in a fast-moving, multi-entity environment. Requirements 3–5+ years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment. Highly organized with strong attention to detail - you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks. Comfortable and confident communicating with vendors and internal stakeholders — you respond promptly, ask questions when needed, and speak up rather than stay quiet. Process-improvement mindset - you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving. Excel proficiency including formulas, pivot tables, and lookup functions. Multi-entity AP experience is a plus. Preferred Experience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching - preferred but not required if the foundational AP experience is strong. Familiarity with a cloud-based ERP system. Background in a PE-backed or acquisitive company environment where processes are still being built and refined. Why you'll love working here A genuine process-improvement culture - your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions. Strong benefits package. Competitive base salary plus a discretionary bonus and 401(k) with company match. #J-18808-Ljbffr Bush Ross Pa