Office Assistant

Benefits:

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Office Staff. This position supports a variety of responsibilities including but not limited to titles, inventory, digital document storage, and other administrative functions while maintaining the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Include, but are not limited to:

Vehicle Titles

· Send out Lien Holder Payoffs to obtain title · Handle title corrections · Process Wholesale titles · Contact 3rd party vendors/customers for missing titles · Record all received titles in DMS and Logs

Vehicle & OEM Processing

· Input OEM vehicle inventory and used vehicle purchases · Submit OEM incentives · Handle Vehicle Deal Paperwork · Process product cancellations · Handle trade vehicle payoffs · Process trade titles · Process wholesale titles · Process Courtesy Loaner Vehicles

Deal Auditing & Scanning

· Review all deals for signatures and forms · Ensure all documents are scanned in document storage system · Obtain missing documents and items from deals

Miscellaneous

· Filing · Backup to tag work · Run errands as needed · Cross-train for backup with other office duties

Qualifications & Skills

· Strong organizational and time-management skills · High attention to detail and accuracy · Ability to multitask and prioritize responsibilities · Professional and effective communication skills with customers, vendors, and employees · Basic accounting knowledge and office experience preferred · Proficiency with computer systems and data entry · Proficiency with Microsoft Word and Excel

Working Hours

· Monday through Friday, 8:30 AM – 5:30 PM

Benefits

· CHP and BCBS Health Insurance (Employer Contribution) · Guardian Dental and Vision Insurance · Employer-paid Life Insurance · Voluntary Life Insurance options · Employee discounts on vehicle purchases · Employee discounts on service and parts · Paid training · Paid holidays · Paid vacation · Paid personal time

Requirements

· Valid driver’s license · Background check · Steady work ethic, with a minimum of two consecutive years in a similar role · Dealership experience a plus · Microsoft Word and Excel proficiency

Income

· Based upon experience and job performance