Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a fast-moving team in Jacksonville, Florida. This fully on-site opportunity is a contract position with permanent potential for someone who is confident managing receivables, following up on outstanding balances, and keeping customer account records accurate. The ideal candidate brings strong organizational skills, clear communication, and the ability to work independently while supporting billing and cash application activities in a deadline-driven environment.

Responsibilities:

• Ability to come into the Jacksonville, Florida offices and work daily on-site

• Process and record incoming customer payments accurately for products and services, ensuring all receivable transactions are properly documented.

• Support invoice preparation by making minor billing updates and helping deliver accurate invoices to customers in a timely manner.

• Maintain customer account information by updating records such as contact details, mailing information, and other account changes.

• Review overdue balances, investigate account issues, and coordinate with internal partners to resolve discrepancies and outstanding items.

• Reconcile accounts receivable activity on a regular basis, including deposit application review and monthly balancing tasks.

• Prepare recurring account status reports and assist with monthly customer billing statement generation.

• Contact customers regarding past-due balances, document payment commitments, and schedule follow-up outreach as needed.

• Monitor receivables and cash receipt activity while following established procedures to keep account statuses current.

• Use browser-based accounting and business systems to manage account activity and complete additional related duties as assigned.

• Ability to come into the Jacksonville, Florida offices and work daily on-site

Minimum of 2 years of experience in accounts receivable, collections, cash applications, billing support, or a related accounting function.

• High school diploma or equivalent required; associate degree or vocational training in accounting or business is preferred.

• Strong proficiency with Microsoft Excel, Word, Outlook, and web-based business systems.

• Ability to manage confidential financial information with accuracy, organization, and close attention to detail.

• Effective written and verbal communication skills for working with customers and internal teams.

• Comfortable working independently in a fast-paced, fully on-site environment.

• Experience with commercial collections, business-to-business account support, and reporting is strongly preferred.

• Industry exposure to printing, publishing, or similar production-based environments is a plus.