Sr Administrative Assistant - Gynecologic Oncology Center

The experts at UT MD Anderson's Laura Lee Blanton Gynecologic Oncology Center have a history of pioneering new treatments for gynecologic cancers. Our research proved that cervical cancer can be treated more effectively with chemotherapy and radiation instead of radiation alone, changing the standard of care for cervical cancer. Our doctors created the MD Anderson Algorithm, a scientific method of choosing the best candidates for ovarian cancer surgery that has greatly increased the rate of complete tumor removal and may affect overall survival.

Sr. Administrative Assistant opportunity in the Gynecologic Oncology Center. The ideal candidate must have a high school diploma or equivalent and at least five years of administrative/secretarial experience.

The ideal candidate can coordinate meetings, create professional presentations, and demonstrate strong organizational and time-management skills. Success in this role requires the ability to manage multiple priorities, work independently and collaboratively, and deliver high-quality results in a fast-paced environment.

What's in it for you:

Make a meaningful impact in cancer care by supporting a nationally recognized Gynecologic Oncology Center whose groundbreaking research has helped redefine treatment standards for cervical and ovarian cancers worldwide.

Grow your career at a world-leading cancer center while partnering with physicians, researchers, and administrative leaders in a collaborative environment that values professional development, innovation, and excellence.

Enjoy a stable weekday schedule and competitive compensation with a Monday through Friday day shift, and a salary range of $45,500 to $68,500 based on experience and qualifications.

Shift: Monday- Friday 8:00 am - 4:30 pm onsite during orientation and training; hybrid schedule assigned after orientation and training based on business needs.

Salary: $45,500 minimum $57,000 midpoint $68,500 maximum

KEY FUNCTIONS

Administrative Support: Manages and coordinates functions including maintenance of physical plant, physical inventory and space planning. Provides administrative support to the management and staff of the center including meeting planning, filing, correspondence, and other supportive tasks. Develop tools to assist staff perform their duties in an efficient manner. Uses independent judgment and complex analysis to gather facts and determine appropriate solutions. Participates in time and attendance record keeping and payroll. Serves as a primary for office equipment and supplies to complete purchasing process and follow all procurement guidelines. Serves as a backup for other purchasing needs. Maintains a system to ensure purchases are placed in a timely manner or not delayed in shipment, etc. Provides requester updates on a regular basis of the purchase and follow-up on purchase if delay is extensive or unclear.

Meeting Coordination and Reports Production: Coordinates routing recurring meetings and other special meetings as requested. Creates and distributes the agenda and coordinates meeting invitation. Confirms speakers and arranges for audio/visual and teleconferencing needs. Complies and reports meeting minutes. Drafts letters, reports, presentation related to meetings, as appropriate. Maintains center plans, records, and manuals as directed. Prepare PowerPoint slides for meeting presentations. Produces reports in accordance to appropriate policies and procedures. Completes institutional forms as required.

Other duties as assigned.

EDUCATION
Required: High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred associate's degree, three years of required experience and with preferred bachelor's degree, one year of required experience.
Preferred: Associate or bachelor's degree

EXPERIENCE
Required: Five years of administrative/secretarial experience.
Preferred: Five years of administrative assistant experience. Experience with Kronos, PeopleSoft, and Microsoft Office (PowerPoint, Word, and Excel) are a plus.

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits , including medical, dental, paid time off , retirement , tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 182304
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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