Sr. Administrative Assistant

Senior Administrative Coordinator

The Senior Administrative Coordinator provides comprehensive senior-level administrative, operational and coordination support to the Global Head of Core Compliance, and Compliance Leaders (Houston based). The role acts as a central point of organization, continuity and follow-through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives.

Responsibilities of the Role:

• Provide direct senior-level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders and other designated stakeholders.
• Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.
• Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.
• Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow-up to completion.
• Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.
• Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.
• Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.
• Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.
• Maintain electronic and paper files, documentation hubs, shared resources and Teams-based channels to improve accessibility, organization and knowledge sharing.
• Design, maintain and support onboarding processes for new team members, including checklists, access coordination, introductions, resources and integration tools tailored to team needs.
• Support vendor and financial administration, including new vendor set-up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.
• Assist with annual planning cycles, SOW renewals, year-end leadership meetings, large-scale deliverables and other recurring business processes.
• Organize team engagement, recognition and culture-building activities, including milestone celebrations, team events and related communications.
• Conduct general research, compile information and prepare presentations, reports and other materials for senior leaders, internal clients and business partners.
• Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.
• Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.

Requirements for the Role:

• 7+ years of senior administrative, executive support, operations coordination or professional office experience.
• A Bachelor's degree and/or equivalent relevant work experience.
• Expert proficiency in Microsoft Word, PowerPoint, Outlook, Excel, SharePoint and Teams, with the ability to quickly learn and adopt new tools, including Microsoft Copilot and other AI-enabled productivity tools.
• Strong capability in meeting coordination, agenda development, materials preparation, action tracking and stakeholder follow-up.
• Experience supporting leaders across multiple offices, regions and time zones; familiarity with global team dynamics is preferred.
• Familiarity with the investment management industry and Compliance concepts, practices and procedures is preferred but not required.
• Demonstrated ability to build and maintain structured processes, documentation, trackers and shared resources that improve organization, transparency and collaboration.
• Comfort with onboarding coordination, team engagement activities, vendor administration, invoice tracking and recurring business planning processes.
• Outstanding organizational skills, attention to detail and ability to manage multiple priorities, deadlines and urgent requests in a fast-paced environment.
• Ability to anticipate leaders' needs, work independently, exercise sound judgment and follow through with limited direction.
• Strong written and verbal communication skills, with a customer service-oriented and collaborative approach.
• Proactive problem-solving mindset, flexibility and willingness to identify opportunities for process improvement and more sustainable ways of working.
• Highest level of integrity and ability to handle confidential and sensitive information in a highly professional manner.
• Mature judgment, ownership mindset, initiative and ability to make decisions within the scope of responsibilities.

Full time

Employee

No

Pursuant to Invesco's Workplace Policy, employees are expected to comply with the firm's most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other's growth and development.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.